Legal Administrative Asst

Legal Administrative Assistant – Trust, Estates & Wealth Preservation (Phoenix)

Salary $80,000 - $90,000 annually

Total Rewards:

Fennemore has an exciting opportunity in its Phoenix office for an experienced, detail-oriented Legal Administrative Assistant.

This role is primarily in-office, requiring four days per week onsite, with the option to work remotely on Fridays.

The ideal candidate is a Legal Assistant with 5+ years of related experience supporting senior professionals and clients at a high level. This individual will be highly organized, poised, and professional, with demonstrated skill in managing priorities, people, and processes in a fast-paced environment.

The position supports two attorneys in the Trusts, Estates, and Wealth Preservation practice and serves as a primary point of contact for clients. Responsibilities include managing day-to-day client needs via phone and email, welcoming clients in the office, and assisting with billing-related follow-up. The role blends traditional legal support with broader office responsibilities, offering variety, visibility, and collaboration within a high-performing team.

If you are a resourceful, resilient professional who thrives in a fast-paced environment, anticipates needs proactively, and ensures operations run smoothly while consistently delivering an exceptional client experience, this role is for you.

What You'll Do:

· Provide full administrative and legal support to attorneys

· Serve as a gatekeeper and liaison, handling sensitive client communications with discretion via phone, email, and Zoom

· Coordinate attorney calendars, conference calls, meetings, and client appointments, including room scheduling, and materials

· Track attorney CLE requirements and maintain records as needed

· Manage collection, organization, and filing of legal documents and correspondence under attorney direction; maintain physical and electronic files

· Perform other administrative and office support tasks as assigned

What We're Looking For:

· 5+ years of Legal Administrative Assistant or related experience in an Executive Assistant capacity required

· Proven ability to anticipate attorneys' needs and take proactive steps to ensure efficient workflow

· Resilient and adaptable, with the ability to stay calm under pressure and respond with urgency

· Strong command of the English language with excellent spelling, grammar, punctuation, and formatting skills

· Proficient in Microsoft Office (Word, Outlook, Excel, PowerPoint), DocuSign, Adobe/Kofax; experience with iManage and Intapp a plus

· High school diploma or equivalent

Why Fennemore

Fennemore isn't your average law firm. With 20 offices in 6 states and industry-leading job satisfaction, you'll join a dynamic team that is setting trends, breaking records, and helping clients and employees thrive. You will be part of an extraordinary group of individuals who collaborate and find solutions together—a team that is inclusive, fosters connections, and brings their passion and pride to everything they do.

Together, we strive to create an inclusive law firm that upholds respect for each other and our unique backgrounds. We commit on all levels to working together to promote equal opportunity, understand and value differences, and foster a dignified and diverse work environment. Fennemore's commitment to our values is reflected in the workplace. Law.com named Fennemore the fastest-growing law firm in the U.S., and we consistently have among the best retention statistics in the country.

PLEASE CONSIDER APPLYING TODAY

Fennemore is an equal opportunity employer and encourages people from all social, economic, and ethnic groups, and individuals with disabilities, to apply to our positions. Fennemore is dedicated to maintaining an atmosphere that promotes the diversity of personal backgrounds, experiences, abilities, perspectives, and ideas. If your experience and qualifications are close to what you see listed here – even if not a perfect match -- please still consider applying. If you require assistance or need reasonable accommodations at any point in the application or interview process, please let us know.

The above statements describe the general nature and level of work being performed by people assigned to this position. They should not be construed as an exhaustive list of all responsibilities, duties, and skills. Employees may be required to perform duties outside their normal assigned responsibilities as needed.

Salary: $80,000 - $90,000/year