Paralegal

Job Location:

PRIMARY PURPOSE:

To support Accounts Receivable Department by handling delinquent accounts and negotiating the best resolution for the company.  To ensure said resolution, this role entails reconciling accounts, discussions/negotiations with Tenants, review of lease language and resolution of accounts prior to engaging legal counsel.   

PRINCIPAL RESPONSIBILITIES:

Will include, but not be limited to:

• Utilize strong decision making and business-related skills to determine next steps in Tenant’s accounts, prioritizing tasks daily.
• Updating Yardi with clear/concise pursuit entries, timely follow-up on accounts, coding all assigned accounts to ensure accurate case status and reporting.
• Knowledge of Leases and all associated documents.
• Prepare and mail necessary default or other legal notices to delinquent Tenants.
• Draft all legal documents as necessary for Settlements as needed.
• Ensure the Tenant Access Platform (TAP) is properly updated with documents.
• Negotiations with Tenant(s) and/or Tenant’s/Tenants’ attorneys for resolution to accounts prior to escalation to Legal Collections.
• Maintaining communication with Receivables, Leasing and Property Management to ensure all outstanding balances are addressed in negotiations. 
• Handling closed stores as assigned and conducting UCC searches on equipment left in the premises.
• Review, analyze, and prepare necessary PANs, CDLs and lockouts for certain jurisdictions. 
• Respond to e-mails and phone calls in a timely manner.
• Initiate the write off of uncollectible amounts.
• Work with Legal Operations, Legal Collections, Legal Leasing, and Legal Development as needed.
• Attend meetings which may include partners, Leasing, Property Management, etc.
• Train new staff and coordinate new policies to ensure uniform staff understanding.
• Answer and direct paralegals with questions/concerns, training, and escalation.
• Assist the Supervisor, Manager, Senior Manager, and Legal Collection Attorney(s) with projects, reporting, etc. 
• Other duties as assigned.

• Paralegal Certificate preferred but not required.
• Computer experience required - Microsoft Office including Excel, Word, SharePoint, and Yardi.
• Ability to organize and meet daily/hourly deadlines.
• Excellent communication skills including negotiating, written, and oral.
• General accounting prior coursework and/or job experience

• Ability to handle multiple priorities and work well under pressure.
• Ability to work independently.
• Experience in a fast paced, changing environment.