Administrative Assistant

Position:  Administrative Assistant
Company: Timoney Knox, LLP
Location: Wayne, PA

Timoney Knox, LLP is seeking a professional and reliable Administrative Assistant to join our Wayne, PA team. This individual will be the first point of contact for clients, attorneys, and other visitors, and will play a key role in ensuring the smooth day-to-day operations of our office.

The ideal candidate is highly organized, detail-oriented, and possesses excellent interpersonal and communication skills. Prior experience in a legal or professional services environment is preferred.

Responsibilities:

• Greet clients and visitors in a professional and courteous manner
• Answer and direct incoming phone calls; take and relay messages accurately
• Schedule and confirm appointments, meetings, and court dates
• Prepare and draft written correspondence, emails, and other routine legal documents
• Maintain and update attorneys' calendars and manage scheduling logistics
• Handle incoming and outgoing mail, packages, and deliveries
• Organize and maintain client files, both physical and electronic
• Provide administrative support to attorneys and legal staff
• Maintain confidentiality and discretion at all times

Qualifications:

• Minimum of 1 year of experience in a receptionist or administrative support role (legal office experience strongly preferred)
• Excellent written and verbal communication skills
• Strong organizational and time management abilities
• Proficiency in Microsoft Office Suite; familiarity with legal or case management software is a plus
• Ability to manage multiple tasks in a fast-paced environment
• Professional appearance and demeanor
• Pennsylvania Notary Public is a plus

Salary

• $18 - $22/hour