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The Clarence office of Lippes Mathias LLP is seeking an experienced litigation Legal Assistant to join our team. The successful candidate will be key to supporting the administrative functions of the group.
Responsibilities
- Communicate proactively and professionally with clients, agencies, and opposing counsel.
- Open and close client matters, including POA submissions and withdrawals and closing letters.
- Maintain and organize client files and digital records with accuracy and confidentiality.
- Drafting, editing, and formatting of legal documents
- Assist with filing submissions to the IRS, U.S. Tax Court, and other agencies.
- Monitor and update attorney and team calendars; assist with scheduling and deadlines.
- Support billing processes, time entry, and expense tracking.
- Manage incoming mail, email, and case correspondence efficiently.
- File and mail submissions to state and government agencies/courts.
- Take detailed electronic notes during meetings and maintain follow-up actions.
- Save, print, scan, and file all transmittal documents on each file
- Perform general office and other duties as required
Ideal Candidate
- Enjoys building relationships and providing exceptional, personalized client service.
- Prefers working in an open-office, open-door, team environment with consistent collaboration and oversight.
- Strong written and verbal communicator with excellent follow-through.
- Highly organized and detail-oriented, with the ability to manage multiple priorities.
- Positive, team-oriented attitude and eagerness to learn.
- Self-motivated and able to complete projects.
- Proficient in Microsoft Word, Excel, and Outlook.
- Accurate typing speed of 65+ wpm.
- Maintains professionalism and discretion when handling sensitive information.
- Committed to fulfilling client expectations and driven by client satisfaction.
- Ability to meet deadlines and produce high quality work products
Salary range depending on experience: $20-$24/hour
The pay range provided in this listing is a good faith estimate for this position based on the location that we are hiring for. Criteria included but not limited to, skill level, education, and experience, will determine where a candidate falls within the range.
Founded in 1965 in Buffalo, New York, Lippes Mathias is a full-service law firm with 17 offices and nearly 220 attorneys. We grow and thrive every day by way of our unique culture, which puts a premium on collegiality, collaboration, and support for our employees at every turn. You’ll quickly notice that we approach law differently at Lippes Mathias—we think ahead and around corners for our myriad regional, national, and international clients in a range of different industries. Rather than providing endless options and choices, we serve as business partners to our clients, delivering them the answers to their legal questions that advance their business outcomes.
To learn more about Lippes Mathias, visit our recruiting website: https://www.lippescareers.com/
Along with competitive pay, as a full-time employee you are eligible for the following benefits:
- Highmark BCBS PPO/POS plans > 4 medical plan options including 2 HDHP/HSA qualified plans
- Dental plan (including orthodontic coverage)
- Vision plan
- Health Savings Account (HSA)
- Healthcare and Dependent Care Flexible Spending Accounts (FSA)
- Paid time off (PTO) inclusive of vacation, sick and personal leave
- 401(k) with guaranteed safe harbor contribution plus profit sharing
- Term Life and AD&D
- Short-term and long-term disability
- Additional Voluntary benefits: Specified Disease, Hospital and Accident plans
- Employee Assistance Program including mental health support
- Legal work discount program
- $20 - $24/hour
