Real Estate Legal Administrative Assistant

Please note that Jackson Walker is not currently accepting search firm submissions in connection with this opening.

Real Estate Legal Administrative Assistant

Department: Real Estate

Reports To: Office Manager

Location: Houston

FLSA Status: Non-Exempt

Jackson Walker, the largest law firm in Texas, has an exciting full-time employment opportunity for a Real Estate Legal Administrative Assistant in our San Antonio office. The Real Estate Legal Administrative Assistant provides administrative and legal support to attorneys within the Firm's Real Estate Practice Group. This role supports real estate transactions and related legal matters by preparing documents, managing files and calendars, coordinating meetings, processing billing activities, and assisting with transaction-related administrative functions. The position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced legal environment.

ESSENTIAL DUTIES & RESPONSIBILITIES:

Legal & Transactional Support

• Assist with drafting, organizing, and managing documents related to real estate transactions, including escrow instructions, title and survey review, entity formations, UCC searches, and due diligence materials.
• Draft and prepare closing documents, schedules, exhibits, and third-party consents.
• Prepare and submit client intake forms and maintain organized client files and notebooks.

Administrative & Billing Support

• Assist with timesheet entry, prebill review, and client billing processes.
• Review vendor invoices for accuracy and prepare check requests for payment processing.
• Coordinate meetings, appointments, and attorney calendars.
• Assist attorneys with CLE tracking, presentations, business development activities, and administrative projects.

Client Service & Communication

• Provide professional customer service to clients, vendors, and internal stakeholders.
• Answer and direct calls, relay messages, and assist with correspondence management.
• Ensure timely and accurate distribution of mail and legal documents.

Operational Support

• Maintain electronic and physical files within Firm systems.
• Support assigned attorneys while providing backup assistance to other team members as needed.
• Perform additional administrative and clerical duties as assigned.

QUALIFICATIONS:

• High school diploma or GED required; bachelor's degree preferred.
• Minimum of 3 years' experience providing legal administrative support to Real Estate attorneys required.
• Prior law firm or professional services experience preferred.
• Knowledge of legal terminology, legal documentation, and real estate transactional processes.
• Strong proficiency in Microsoft Office Suite and document management systems.
• Strong organizational, communication, proofreading, and time management skills.
• Ability to prioritize multiple deadlines and work effectively in a team environment.
• Ability to maintain confidentiality and exercise discretion.

Working Conditions:

This position operates in a professional office environment with standard equipment.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities, or requirements.

We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, veteran status, sexual orientation, gender identity, pregnancy, genetic information, or any other characteristic protected by applicable federal, state, or local law and will not be discriminated against on the basis of disability. It is our intention that all qualified applicants are given equal opportunity and that employment decisions be based on job-related factors.

If you require a reasonable accommodation to complete the application or interview process, please contact us at BusinessProfessionalRecruiting@jw.com