Court Clerk (OPEN & PROMOTIONAL)

This position works 37.5 hours per week. 

This position performs responsible, specialized clerical support work for the County Clerk or District Courts. The position allocated to this class serves as the Court Clerk in District Court and/or represents the County Clerk in specific areas of Superior Court.  Employees carry out their duties in an independent environment and are therefore required to continuously perform responsibly within all guidelines of law or approved policy.  These positions are under the general direction of the County Clerk (or a designated supervisor) or the District Court Administrator or designee.   Employees are expected to assume the duties of other positions in this class and may be expected to train and advise new employees as needed.  Positions in this class are differentiated from other court clerical functions by the lack of immediate supervision or administrative work and from the Office Assistant series by their mandated responsibilities as determined by statute, including proper care and custody of evidence, filing of judgments, maintaining journals and completing cost bills, etc.

TOTAL COMPENSATION: $53,095 TO $74,265. Total compensation is an estimate based upon base compensation, median retirement fund contributions, and current employer-paid health and related benefit contribution rates (including medical, dental, life insurance, long term disability, and leave). The actual total will vary depending upon each employee's enrollment choices.

• Journalize proceedings of trials, hearings and orders; receives and files pleading and verdicts; authenticates legal documents by certification or transcription; files all issues of law including depositions, venue and subpoenas.
• Marks, numbers, lists and records status of exhibits and ensures safekeeping of exhibits. Records proceedings by running a tape recorder.
• Files dockets within statutory limits. 
• Prepares all legal documents, verifies and reports to all agencies.
• Represents the County Clerk as a Deputy Court Clerk or a District Court Judge in dealing with the general public and performs customer service duties at the front counter in the County Clerk’s office.
• Enters critical data into statewide database system. Court Clerks in District Court enter court dates into Discis and Court Clerks in County Clerk's office enter all court proceedings (hearing and trial codes) and resolution (decision) of cases by the court into Scomis. 
• Assists Court Recorder/Security Office (District Court) or Judicial Assistant (Superior Court) as needed. 
• Interacts with the general public, both in and out of the courtroom.
• Administers oaths, call jurors, research instructions, log witnesses and juror time for pay, as needed.
• Performs other related duties as required/assigned.

• Clerk - Administration

  • Serves as the keeper of the record in relation to all paperwork and documentation for the Courts. 
  • Prepares paperwork that document and summarize the record, and provides context regarding trials and which Orders have been signed.
  • Assists Judicial Officials with maintaining the composure of the courtroom, and providing document-related services regarding Counsel or parties (exchanging paperwork to be signed, collecting, logging, and filing paperwork, etc.).
  • Rewrites office manuals, and reviews timesheets and payroll records.

• High School Diploma or GED equivalent.   
• One (1) year of experience performing work equivalent to an Office Assistant 3 or higher or an equivalent combination of education/experience.  
• Experience in Criminal Justice/Court related work area is preferred.

• Knowledge of legal terminology and court procedures.
• Knowledge of laws and rules governing the department/court.
• Knowledge of administrative support functions including the operation of standard office machines and equipment including word processing programs and computer terminals.
• Knowledge of basic English composition, spelling, grammar and other support skills as required by the position.
• Knowledge of the operations, functions and terminology common to the work applied for.
• Skilled in communicating effectively both orally and in writing, sufficient to exchange or convey information and to give and receive work direction.
• Skilled in establishing and maintaining effective working relationships at all organizational levels and with the general public.
• Skilled in the use of personal computer and software related to the work assignment.
• Ability to develop and maintain effective work relationships with co-workers, supervisors, officials and the general public.
• Ability to work with others in a courtroom setting.
• Ability to work with speed and accuracy and in a courteous manner when dealing with the public.
• Ability to handle routine mathematical calculations quickly and accurately.
• Ability to use standard office equipment such as phones, copiers, calculators and fax machines.