Court Case Manager 2 (41-3216) Kodiak In-Court Clerk

The Kodiak Trial Court of the Alaska Court System (ACS) is accepting applications for a Court Case Manager 2 (salary range 12).  The selected applicant will serve as an in-court for judicial officers conducting hearings in the Kodiak Court as well as Grand Jury in-court. 

* Employees transferring from another State of Alaska agency may receive consideration for an advance step placement. * 

 
Regular Duties

This position will prepare paperwork to be used in court by judge/magistrate, i.e., log notes, exhibit lists, witness lists, bailiff oath form, and any other forms required by the nature of the hearing to be held, ensure judge/magistrate has all files and necessary documents in files for daily calendar as needed. You will set up courtroom(s) with necessary forms and supplies to be used for hearings, verify all rule books, statutes, and administrative codebooks are in order, distribute necessary calendars test recorder and microphones, and set up video player as needed.

During court proceedings call the court to order; monitor recordings, arrange for translation if needed, log pertinent information, keep judge/magistrate informed of any delays or problems in a proceeding, mark exhibits, file stamped documents received in court, complete necessary paperwork during trials/hearings; and be on call during deliberations for any playback requests or jury questions.

After court proceedings distribute copies of paperwork filed or completed in court as requested; give files back to proper clerk; follow through with files by doing judgments, calendaring orders, necessary computer entries, and preparing other required orders. 

Occasional Duties

Maintain exhibits in secured exhibit storage and track when they may be released to the proper parties, compile supply/form requests, place orders, verify orders that have been filled and returned, and put supplies/forms away upon receipt. You will process tape/CD and transcript requests, and assist in answering phones and helping customers at front counter.

An ideal applicant will possess the following knowledge, skills, and abilities.  Please detail each of these in the required letter of interest. 

1. Outstanding habits in the areas of punctuality, dependability, and use of leave.
2. Experience providing superior customer service and interacting with staff and members of the public.
3. Experience working with confidential and sensitive information or documents.
4. Ability to work independently and as part of a team in a detail-oriented environment.
5. Ability to prioritize, organize and plan workflow.
6. Experience performing computer data entry and processing a detailed workload with consistency and accuracy.
7. Experience handling stressful situations with tact and diplomacy.

LEGAL RIGHT TO ACCEPT EMPLOYMENT 

The State’s online recruitment system, Workplace Alaska, requires applicants to certify that they have a legal right to accept employment in the United States. It is the responsibility of the employee to maintain the appropriate documentation to accept or continue legal employment.  The State of Alaska does not function as an employer sponsor. 

The Work Environment
The Kodiak Courthouse is located on Mission Road. The staff includes two Court Case Managers 1 and two Court Case Managers 2 under the supervision of the Clerk of Court. In your role, you will become a part of the Kodiak Trial Court helping to fulfill the mission of the Alaska Court System.
 
The Work Hours
Full-time court employees are currently scheduled to work 37.5 hours per week.  The work hours for this position are Monday – Friday, 8:00 a.m. to 4:30 p.m. with a one-hour lunch break.
 

Benefits Available to Full-Time Employees
Typical Benefits for Full Time Employees Include:

• 12 paid holidays per year
• Medical and dental coverage for employee and eligible dependents
• Vision plan (optional)
• Employer-paid Basic Life insurance with additional coverage available
• Membership in the Public Employees Retirement System (PERS)
• Alaska Supplemental Annuity Plan (SBS) in lieu of contributions to Social Security
• Alaska Deferred Compensation Plan (optional)
• Personal leave accrual

 
See http://doa.alaska.gov/drb/index.html for additional information.
 

For more information on the Alaska Court System, please visit:
   http://www.courts.alaska.gov

For information about what state courts do, please watch the following short video:
   VIDEO: The who, what, when, where and how of state courts

The Alaska Court System is an EEO employer and proudly promotes diversity.

Graduation from high school or completion of a General Education Development (GED) certificate AND one year of advanced clerical work experience equivalent to a Court Case Manager 1 with the Alaska Court System or an equivalent position with another employer.

OR

Graduation from high school or completion of a General Education Development (GED) certificate AND completion of a two-year paralegal curriculum from an accredited institution.

OR

A bachelor's degree from an accredited college. 

This applies to your application submission.
 
Documents to be Attached to the Application (REQUIRED):

• Post-secondary transcripts, if using education to meet minimum qualifications.  

Documents to be Submitted at the Time of Interview (REQUIRED):
If you are selected to advance to the interview phase of the recruitment process, you must provide the following at the time of the interview (if not already attached to your application):

• Copies of your most recent (2) performance evaluations, if available.    
• A list of three (3) professional references who have had supervisory authority over you along with their daytime contact phone numbers and email addresses.

WORK HISTORY
If using work experience not already documented in your application, provide the employer’s name, your job title, dates of employment and whether full or part-time. Applications will be reviewed to determine if the responses are supported and Minimum Qualifications are clearly met. If they are not, the applicant will not advance to the interview and selection phase of the recruitment.
  
EDUCATION
If post-secondary education is required to meet the Minimum Qualifications, you must fill in the Education and Training section of the application. If you have not obtained a degree, please indicate the number of credit hours earned in the Degree Obtained field. Copies of academic transcripts will be required at time of interview.
  
SELECTION PROCEDURE
Applicants will be required to meet the Minimum Qualifications as outlined above. Unfortunately, we cannot always interview all applicants. If your application is considered "not qualified," you will be sent a notice within two weeks after the closing date for this recruitment. If you believe your application was improperly disqualified, you may appeal this decision to the Human Resources Director at 820 West 4th Avenue, Anchorage, AK 99501-2005 within five workdays from the date the notice is mailed to you. Qualified applications will be forwarded to the hiring supervisor.
  
NEPOTISM REVIEW
To avoid a conflict of interest and the appearance of impropriety, applicants who have a spouse, close relative, and/or regular member of their household employed by the Alaska Court System may not be considered for employment without the approval of the Administrative Director.
  
BACKGROUND CHECK
A background check will be conducted prior to an employment offer being made. Applicants who have prior convictions that have been set aside under the terms of a suspended imposition of sentence (SIS) may answer "no" to these questions. If you are not sure if your situation requires disclosure, please contact the Human Resources Department at (907) 264-8242. The Court System reserves the right to confirm all background information. 

Contact Title: Recruitment
   E-Mail: recruitment@akcourts.gov 

Mailing Address: 820 West 4th Avenue, Anchorage, AK 99501

 Fax Number: (907) 264-8262

 Phone Number: (907) 264-8242