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The Executive Assistant is responsible for providing comprehensive administrative support to the Chief of Staff to the Chair (CoS), Chair of the Firm (Chair) the Executive Leadership Team and the Executive Committee. This role is ideal for an experienced assistant eager to grow in a fast-paced, partner-facing environment, and who thrives on collaboration and problem-solving. The Executive Assistant will serve as a partner helping to effectively manage priorities and facilitate smooth communication. This position will partner closely with members on the Executive Management team, ensuring seamless coordination and coverage across leadership priorities.Essential Job Duties & Responsibilities:
- Manage complex scheduling across multiple time zones, balancing the priorities of the CoS, Chair, and Executive Committee.
- Partner closely with Conference Services to guarantee meetings, events, and leadership sessions are executed with precision and professionalism.
- Support the upkeep of firm technology platforms that serve the partnership and the Executive Committee, ensuring accuracy, accessibility, and timely updates.
- Anticipate leadership needs and proactively manage shifting priorities and deadlines
- Draft, review, and edit confidential correspondence, reports, and presentations.
- Take ownership of large-scale Excel based project including building, maintaining, and analyzing pivot tables to support annual committee selection process.
- Coordinate and track subcommittees and initiatives set forth by the Executive Committee, ensuring agendas, follow-ups, and deliverables are managed effectively.
- Act as a liaison between executives and internal stakeholders, ensuring smooth information flow and follow-through.
- Provide ad hoc support for special projects requiring judgement, discretion, and cross office collaboration.
- Provide operational and cross-functional support to the Administrative Partners.
- Perform other duties as assigned as needed
- Sitting: Remaining in the seated position, particularly for sustained periods of time
Salary Information
NY Only: The estimated base salary range for this position is $120,000 to $150,000 at the time of posting.
The actual salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. This role is non-exempt meaning it is overtime pay eligible.
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Simpson Thacher & Bartlett is committed to a collegial work environment in which all individuals are treated with respect and dignity. The Firm prohibits discrimination or harassment based upon race, color, religion, gender, gender identity or expression, age, national origin, citizenship status, disability, marital or partnership status, sexual orientation, veteran’s status or any other legally protected status. This Policy pertains to every aspect of an individual’s relationship with the Firm, including but not limited to recruitment, hiring, compensation, benefits, training and development, promotion, transfer, discipline, termination, and all other privileges, terms and conditions of employment.
#LI-Onsite- $120,000 - $150,000
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