Administrative Officer

District of Arizona in Phoenix, AZ. The selectee of this position serves as an Administrative Officer. You will be responsible for planning, implementing and directing District administrative programs in support of the mission of the United States Marshals Service.

Duties

As an Administrative Officer at the GS-0341- 13 level, some of your typical work assignments may include:

• Supervising the District administrative staff.
• Overseeing and coordinating all administrative support for the main District office and District sub-offices.
• Planning the work to be accomplished by subordinates; establishing priorities, assigning work, evaluating work performance, and providing advise, guidance, and counsel to subordinates.
• Interviewing candidates for administrative positions and making selections.
• Developing short and long range plans for District administrative operations.
• Ensuring the administrative and financial management activities are performed accurately and timely in accordance with established regulations and policies.
• Forecasts district financial needs to ensure district funds are obligated and spent in an appropriate manner, staying within allocated funds while dealing with changes in programs, staffing levels, and/or unanticipated events tied to mission workload.
• Develop and implement effective and regular communication with staff as well as agency divisions: Human Resources, Information Technology, the Procurement Office, Financial Service, and the Management Support Division.

EEO Statement/Policy: The United States government does not discriminate in employment on the basis of race, color, religion, sex, pregnancy, national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service or other non-merit factor. More information can be found here: https://www.justice.gov/jmd/media/1425556/dl?inline.

Salary

• $111,338 - $144,741/year

Conditions of Employment

Must complete an initial online questionnaire and additional assessment(s).

Must pass a pre-employment security investigation and drug screening.

May be required to successfully complete a probationary period.

Males born after 12-31-59 must be registered or exempt from Selective Service. Verify Registration here.

Must be a U.S. Citizen or National.

You must meet all qualification requirements by the closing date of this announcement.

Status candidates must meet time-in-grade requirements (52 weeks at the next lower grade level).

Must be able to obtain and maintain a public trust background investigation.

Qualifications

GS-13 TIME IN GRADE REQUIREMENTS: Merit promotion applicants must meet applicable time-in-grade requirements to be considered eligible. One year at the GS-12 grade level is required to meet the time-in-grade requirements for the GS-13 grade level. (Must submit your SF-50 that shows Time-in-Grade eligibility and reflects your title, series, and grade. No award SF-50 will be accepted).

You may qualify at the GS-0341-13 level, if you fulfill the following qualifications:

Specialized Experience: One year of specialized experience equivalent to the GS-12 grade level in the Federal service that demonstrates your ability:1) Advising management on budgetary matters such as status of funds, acquisition plans, account shortfalls, and financial regulation compliance; 2) Projecting current year expenditure (both deficit and surpluses) based on year-to-date budgetary information; 3) Applying a variety of purchasing regulations, methods, and procedures to acquire services and supplies using purchase orders, blanket purchase agreements, or fixed price negotiated contracts; and 4) Providing assistance with reviewing or entering monthly open obligation reports to ensure accurate status of obligations, accruals, and paid transactions

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE CANNOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Other Information Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments, if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments here: https://help.usastaffing.gov/Apply/index.php?title=Reasonable_Accommodations_for_USA_Hire Career Transition Assistance Programs: These programs apply to employees who have been involuntarily separated from a Federal service position within the competitive service or Federal service employees whose positions have been deemed surplus or no longer needed. To receive selection priority for this position, you must: (1) meet CTAP eligibility criteria; (2) be rated well-qualified for the position with a score of 85 or above; and, (3) submit the appropriate documentation to support your CTAP eligibility. For more information visit: http://www.opm.gov/rif/employee_guides/career_transition.asp Additional selections may be made from this announcement. Applications will not be accepted if submitted using Government franked envelopes. Relocation incentive may be authorized. Required Documents

To apply for this position, you must submit a complete Application Package which includes:

1. Your resume showing work schedule, hours worked per week, dates of employment and duties performed. If more than two (2) pages are submitted, only the first two (2) pages of work experience will be reviewed to determine your qualifications.
2. Other supporting documents (Applicants should ensure that their personally identifiable information (PII) is protected.):

• Cover Letter, optional
• Most recent SF-50, "Notification of Personnel Action" showing you are in the competitive service and the highest grade or promotion potential held
• Copy of most recent performance appraisal with supervisor's signature showing the official final rating of record. In cases where the performance appraisal is incomplete or unavailable, applicants may provide an explanation of the reasons (if applying as a status candidate with current or former Federal Service).
• Copy of SF-50 reflecting award received (if applying as a status candidate with current or former Federal Service).
• Career Transition Assistance Program documentation, if applicable (e.g., Certification of Expected Separation, Reduction-In-Force Separation Notice, or Notice of Proposed Removal; SF-50 that documents the RIF separation action; and most recent performance appraisal.)

How to Apply Please read the entire announcement and all the instructions before you begin an application. To apply and be considered for this position, you must complete all required questionnaires, assessments, and required documentation as specified in the How to Apply and Required Documents section. The complete application package must be submitted by 11:59 PM (ET) on the closing date of the announcement to receive consideration. The application process is as follows: Click the Apply Online button. Answer the questions presented in the application and attach all necessary supporting documentation. Click the Submit Application button prior to 11:59 PM (ET) on the announcement closing date. If you are required to complete any USA Hire Assessments, you will be notified after submitting your application. The notification will be provided in your application submission screen and via email. The notification will include your unique assessment access link to the USA Hire system and the completion deadline. Additionally, in USAJOBS you can click "Track this application" to return to your assessment completion notice. Access USA Hire using your unique assessment link. Access is granted through your USAJOBS login credentials. Review all instructions prior to beginning your assessments. You will have the opportunity to request a testing accommodation before beginning the assessments should you have a disability covered under the Rehabilitation Act of 1973 as amended. Set aside at least 3 hours to take the USA Hire assessments; however, most applicants complete the assessments in less time. If you need to stop the assessments and continue later, you can re-use your unique assessment link. Your responses to the USA Hire Assessments will be reused for one year (in most cases) from the date you complete an assessment. If future applications you submit require completion of the same assessments, your responses will be automatically reused. For more general information, system requirements, reasonable accommodation information, and to request assistance regarding the USA Hire Assessments, review the following resources: https://help.usastaffing.gov/Apply/index.php?title=USA_Hire_Assessments. To update your application, including supporting documentation: During the announcement open period, return to your USAJOBS account, find your application record, and click Edit my application. This option will no longer be available once the announcement has closed. To view the announcement status or your application status: Click on this: https://www.usajobs.gov/Help/how-to/application/status/. Your application status page is where you can view your application status, USA Hire assessment completion status, and review your notifications sent by the hiring agency regarding your application.