Receptionist/Office Assistant

Wilson Elser is a leading defense litigation law firm with more than 1,250 attorneys in 44 offices throughout the United States. Founded in 1978, we rank among the top 200 law firms identified by The American Lawyer and 43rd in the National Law Journal’s survey of the nation’s largest law firms. We’re also Mansfield Certified Plus and a Women in the Law Forum Gold Standard Law Firm.

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation.  If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Receptionist/Office Assistant position in our Boston Office.

This position is 5 days a week in office. 

The Position

Are you a motivated legal professional eager to grow your career within a dynamic and fast-paced national law firm? This role offers a unique opportunity to gain hands-on experience while working alongside a dedicated team of legal experts. If you're proactive, organized, and thrive in a professional office environment, we invite you to join our firm and make a meaningful impact from day one.

Key Responsibilities

• Serve as the first point of contact by answering and directing telephone calls with professionalism and courtesy

• Welcome and assist office visitors, ensuring a warm and polished client experience

• Maintain a clean, organized, and professional reception and office area

• Prepare and manage conference rooms for internal and client meetings

• Electronically file legal documents in both State and Federal courts across multiple jurisdictions

• Open and close legal matters in accordance with firm procedures

• Provide comprehensive administrative and clerical support to attorneys and staff as needed

• Assist with copying, scanning, and printing requests as required

Qualifications

• Minimum of 2 years’ experience in a legal or professional office environment

• Excellent written and verbal communication skills

• Familiarity with legal documents and litigation processes is highly preferred

• Reliable team player with a proactive approach and strong work ethic

• Proficient in Microsoft Office Suite (Word, Outlook, Excel); solid typing skills

• Detail-oriented with exceptional organizational and time management skills

• Comfortable multitasking and managing a wide range of tasks in a deadline-driven environment

• Demonstrated ability to prioritize effectively and maintain high accuracy in work

• Capable of lifting legal file boxes weighing between 10-20 pounds

Why Should You Apply? 

• Benefits: Outstanding benefits package, including 401k match and generous PTO plan
• Career Growth: Ample opportunities for professional development and advancement
• Employee Perks: Access to corporate discount plans and other benefits

Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at talentacquisition@wilsonelser.com.

We believe in creating a work environment free of barriers and bias, where individual outlooks and talents are respected and valued. Our firm's policy is to ensure an equal employment opportunity without discrimination or harassment based on race, color, national origin, religion, age, sex, disability, citizenship, marital status, sexual orientation or any other characteristic protected by the law.

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