Paralegal / Legal Records Manager

The Ohio Facilities Construction Commission (OFCC) oversees capital projects undertaken by state agencies and state-supported institutions of higher education; manages Ohio's school facility programs which provide support for the construction and renovation of public K-12 schools; and administers the funding for community-based cultural and sports facilities projects

Who We Are:

The Ohio Facilities Construction Commission (OFCC) oversees capital projects undertaken by state agencies and state-supported higher education institutions; manages Ohio's school facility programs which support the construction and renovation of public K-12 schools; and administers the funding for community-based cultural and sports facilities projects.

The Commission sets uniform rules, procedures, and standardized documents for state construction under Chapter 153. 

The legislature established the Commission in 2012 with the merger of the Ohio School Facilities Commission (OSFC) and the former Office of State Architect. In 2013, the Commission undertook oversight of the cultural facilities grants program. In 2017, the legislature further folded all OSFC duties and responsibilities into the Commission, consolidating guidance and oversight for its various programs into one entity.

In 2021, the Commission celebrated 100 years of public construction in the Buckeye State.

What We Do:

The Ohio Facilities Construction Commission oversees capital projects undertaken by state agencies and state-supported institutions of higher education; manages Ohio's school facility programs which provide support for the construction and renovation of public K-12 schools; and administers the funding for community-based cultural and sports facilities projects.

What You'll Do:

• Acts as Records Manager for the Ohio Facilities Construction Commission (OFCC) including review, preparation, and logging records for retention, off-site storage, and disposition following OFCC’s records retention schedules
• Independently manages a system of data collection & records maintenance (i.e., hard copy & electronic records) for OFCC & acts as lead worker over clerical staff assigned
  • Establishes procedures for maintenance & storage of records
  • Maintains inventory of records
  • Establishes retention periods based upon their administrative, legal & fiscal value & presents retention schedule to OFCC and Records Management Section of the Department of Administrative Services for approval
  • Controls distribution of records 
• Responds to inquiries & requests for information
• Maintains communication with various OFCC divisions for the purpose of obtaining & distributing information & carrying out records maintenance responsibilities
• Advises OFCC staff concerning data collection & records maintenance
• Provides testimony or affidavits, as needed related to OFCC records maintenance; prepares policies and provides training on records management
• Provides paralegal support for Legal Staff relevant to OFCC school, higher education & agency construction projects on an as-needed basis
• Produces spreadsheets, reports & general correspondence as required
• Other duties as required

We Support Diversity and Inclusion:

OFCC values its internal diversity and pledges to cultivate an inclusive and engaging environment for all employees where differences are embraced and celebrated. The agency commits to building a workforce that champions the advancement of DEI principles and initiatives. The values on which these efforts are founded are respect, empathy, transparency, equality, and equal access.

What’s in it for you:

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes:

Medical Coverage

Quality, affordable, and competitive medical benefits are offered through the Ohio Med PPO plan. 

Dental, Vision, and Basic Life Insurance

Dental, vision, and basic life insurance premiums are free after one year of continuous service.

Time Away from Work and Work/Life Balance

Paid time off, including vacation, personal, and sick leave 

11 paid holidays per year

Childbirth/Adoption leave

Maternity Benefits Available to Enrolled State Employees

The State of Ohio is expanding maternity health care benefits available to state employees enrolled in the Ohio Med PPO and Ohio Med NN (narrow network) medical plan options.  Several prenatal, childbirth, and post-childbirth services will be provided at no out-of-pocket cost to employees utilizing network providers.

Examples of services now covered by network providers at 100% include:

Prenatal care, including physician visits and examinations.

Home health care services are designated as maternity care (for expectant members on bed rest).

Inpatient claims for all types of delivery.

Inpatient NICU claims, from birth through discharge.

Postpartum care, including office visits for follow-up, and procedures/treatments directly related to maternity.

Medications prescribed for both antepartum and postpartum conditions (e.g., morning sickness, postpartum depression). Medical services provided by non-network providers will be processed at the applicable coinsurance, deductible, and out-of-pocket limits.

Prescription drugs that are directly related to maternity care will be covered with no copay. The State of Ohio has collaborated with the prescription drug third-party administrator (OptumRx) to provide a list of covered medications that can be approved for zero copays via prior authorization from providers.

Employee Development Funds

The State of Ohio offers a variety of educational and professional development funding that varies based on whether you are a union-exempt employee or a union-represented employee.

Ohio Public Employees Retirement System

OPERS is the retirement system for State of Ohio employees.  The employee contributes 10% of their salary towards their retirement.  The employer contributes an amount equal to 14% of the employee’s salary.  Visit the OPERS website for more information.

Deferred Compensation

The Ohio Deferred Compensation program is a 457(b) voluntary retirement savings plan. Visit the Ohio Deferred Compensation website for more information.

Ohio is a Disability Inclusion State and strives to be a Model Employer of Individuals with Disabilities. The State of Ohio is committed to providing access, inclusion, and reasonable accommodation in its services, activities, programs, and employment opportunities per the Americans with Disabilities Act (ADA) and other applicable laws.

Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting.

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes:

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
• Public Retirement Systems (such as OPERS, STRS, SERS, and HPRS) & Optional Deferred Compensation (Ohio Deferred Compensation)

*Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.

OFCC is committed to providing access, inclusion, and reasonable accommodation in its services, activities, programs, and employment opportunities per the Americans with Disabilities Act (ADA) and other applicable laws.  To request reasonable accommodation due to a disability at any point during the interview process, please contact emily.curnutte@ofcc.ohio.gov. 

If selected for an interview, you will be contacted directly by one of our HR Representatives. The interview format for this position will be a mix of in-person and virtual (video) interviews. 

The State of Ohio is an Equal Opportunity Employer that promotes diversity, equity, and inclusion, as well as workplaces free from discrimination, harassment, and retaliation. In accordance with State policy and Federal regulations, all employees and applicants are guaranteed a hiring process free from discrimination based on race, color, religion, gender, sexual orientation, gender identity or expression, genetic information, national origin/ancestry, parental status, disability status, age, and military/veteran status

• 4+ years of legal administrative support OR paralegal OR records management experience
• Organizational, analytical, tracking, and monitoring skills
• Ability to collect and analyze data, identify trends, establish facts, and recommend solutions
• Excellent oral, written, and interpersonal communication skills resulting in the ability to interact with all levels of management and the employee population
• Proficiency in the use of various core systems, office and computer equipment, and software packages
• Focus and commitment to customer service

Preferred

• Knowledge of construction, facilities, or related industry
• Knowledge of government administration
• Knowledge of public/legal records management