Legal Support Specialist

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment.

Join our Litigation Team as an Appellate Legal Support Specialist located in our Orlando office.

We are seeking a highly skilled professional who thrives in a fast-paced, deadline-driven appellate environment. The ideal candidate possesses strong problem-solving and decision-making abilities, ensuring efficiency and accuracy in every task. With a dedicated work ethic and a can-do attitude, you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional client service. If you demonstrate initiative, adaptability, and innovation, we invite you to join our team.

Position Summary

The Appellate Legal Support Specialist supports a broad range of appellate practice-specific activities including drafting, editing, and filing appellate documents, managing day-to-day administrative and strategic initiatives, workflow management, and preparation of client reports and case materials. The role also requires effective management of the professional responsibilities of assigned attorneys, including coordination with clients, proactive management of attorney calendars, and responsibility for monthly billing. Candidates must demonstrate professionalism, excellent communication skills, attention to detail, technical savvy, the ability to handle multiple priorities, and work in an organized and efficient manner. Candidate should also be flexible to work overtime as needed.

Key Responsibilities

• Assists in the creation, editing, proofreading, and processing of appellate legal documents such as briefs, motions, appendices, correspondence, memoranda, and other practice-specific filings.

• Coordinates the preparation, assembly, and timely electronic filing of briefs and records on appeal in state and federal appellate courts, ensuring strict compliance with court rules and deadlines.

• Tracks and manages appellate court deadlines, ensuring timely submissions and compliance with all procedural requirements.

• Acquires an in-depth understanding of client relationships and appellate matters to provide the team with information necessary to support client needs.

• Navigates firm resources to make recommendations to attorneys related to appellate support and client service.

• Ensures attorneys are complying with client requests and requirements, including client-specific billing guidelines.

• Manages appellate practice calendars and dockets to ensure the team operates efficiently and deadlines are met.

• Maintains legal files (both paper & electronic), organizes and files appellate documents in designated order.

• Updates case information, scans and organizes appellate records and court communications.

• Manages document deliveries, including service of court filings and tracking executed documentation.

• Assists with overflow work and other special projects as needed.

• Collaborates and works with paralegals and other legal support team members, where applicable.

• Receives and evaluates telephone calls for supported attorneys, fields calls, and conveys messages as necessary.

• Processes time entry, opens new appellate matters, drafts engagement letters and audit responses, makes travel arrangements, processes reimbursement expenses, maintains attorney calendars, prepares agendas, reviews and prepares billing invoices, and performs other administrative duties.

• Experience with appellate rules, procedures, and electronic filing systems (e.g., CM/ECF, state appellate court e-filing portals) is preferred.

• Other special projects as needed.

Qualifications

Skills & Competencies

• Skilled in handling administrative tasks such as attorney time entry, travel arrangements, and processing of invoices and expenses.

• Problem-solving ingenuity and ability to prioritize and manage multiple activities.

• Self-starter, organized, able to work with a minimum of supervision.

• Computer proficiency in the Microsoft Office Suite applications including Word, PowerPoint, Excel, and Outlook.

• Strong attention to detail, organizational skills, and ability to manage time effectively.

• Outstanding interpersonal communication skills, both written and oral, including solid composition, research, and editing skills.

• Ability to work under pressure to meet strict appellate court deadlines.

Education & Prior Experience

• Bachelor’s Degree or equivalent experience is preferred.

• The ideal candidate will have five or more years of experience working in a medium to large-sized law firm in appellate practice or litigation support.

Technology

• Proficiency with Windows-based software and Microsoft Word, Excel, and Outlook required.

• Experience with court electronic filing systems (CM/ECF, state appellate portals) is strongly preferred.

GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual’s race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.