Office Assistant
Simpson Thacher & Bartlett See More Job Openings by This Employer
- Full Time
- $55,000 - $70,000
- Palo Alto, CA
Simpson Thacher & Bartlett is excited to announce the opening of our new San Francisco office in early 2026, increasing our Bay Area presence to further improve the cutting-edge legal services we provide to our clients and communities.
The Office Assistant will be responsible for performing a variety of duties, including Reception, general support to other departments/groups and Secretarial backup in the San Francisco office. The duties of the Office Assistant may change as the needs of the office and the Firm change. This role will be expected to work in-office Mondays through Fridays, 8:00am to 4:30pm.
Essential Job Duties & Responsibilities
Provide daily Reception coverage
Reserve conference rooms and visitor offices using the Firm’s Conference Room Reservation software.
Maintain up-to-date floor plan and office directory
Welcome clients and visitors with exceptional service, assess the purpose of visit, and escort them to their designated conference rooms or other meeting areas.
Work with building management and external vendors to process service requests for maintenance/repair (lights, temperature, overtime HVAC, noise, cleaning projects, porter services, etc.)
Assist Bay Area Secretaries with printing, expense reports and other duties as needed
Provide occasional secretarial support for visiting lawyers
Provide back-up support to mailroom
Assist with general office and facilities projects and tasks, as needed
Other projects and duties as assigned by the Operations Supervisor or Director of Administration
Education
- High School diploma or GED equivalent
Skills and Experience
1-2 years of relevant experience in a professional environment ; experience in a large law firm is a plus
Client-focused with the ability to provide customer service in a professional manner
Proficient in Microsoft Office suite
Ability to effectively and accurately present information verbally and in writing
Strong attention to detail
Ability to type 50+ wpm
Familiarity with standard office equipment, e.g. printers, photocopiers and scanners
Ability to work independently or on a team, with a positive attitude and flexibility to work with multiple departments and handle a wide variety of tasks
Professional attire as this position is frequently client-facing
Physical Demands ( to perform essential job functions)
Sedentary work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are only occasionally and all other sedentary criteria are met.
Sitting: Remaining in the seated position, particularly for sustained periods of time
Walking: Moving about on foot to accomplish tasks, particularly for long distances or moving from one work site to another
Lifting: Raising objects from a lower to a higher position or moving objects horizontally
Carrying: Transporting an object, usually holding it in the hands or arms, or on the shoulder
Pulling/Pushing: Using upper extremities to exert steady force upon an object so that the object moves toward or away from the force
Bending/Stooping/Kneeling/Crouching: Bending body downward and forward by bending legs and spine, or by bending legs at knees
Reaching: Extending hand(s) and arm(s) in any direction
Salary Information
CA Only: The estimated base salary range for this position is $55,000 to $70,000 at the time of posting.
The actual salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. This role is non-exempt meaning it is overtime pay eligible.
Privacy Notice
For information about how Simpson Thacher & Bartlett LLP collects and processes your personal information, please refer to our Privacy Notice available at https://www.stblaw.com/other/privacy-notice.
Simpson Thacher & Bartlett is committed to a collegial work environment in which all individuals are treated with respect and dignity. The Firm prohibits discrimination or harassment based upon race, color, religion, gender, gender identity or expression, age, national origin, citizenship status, disability, marital or partnership status, sexual orientation, veteran’s status or any other legally protected status. This Policy pertains to every aspect of an individual’s relationship with the Firm, including but not limited to recruitment, hiring, compensation, benefits, training and development, promotion, transfer, discipline, termination, and all other privileges, terms and conditions of employment.
#LI-Onsite- $55,000 - $70,000
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