Legal Administrative Assistant

• Maintains electronic and non-electronic case files including scanning, copying, and filing. 
• Opens and closes case files in accordance with firm procedures. 
• Retrieves information as requested from records, email, files, and other related documents; prepares written summaries of data when needed. 
• Compiles, proofs, and revises legal documents, contracts, briefs, motions, and pleadings as assigned. 
• Schedules meetings, conferences, and depositions; maintains attorneys’ calendars with appointments, court appearances, and other deadlines as requested.  
• Assists assigned attorneys with time entry as needed. 
• Responds to and resolves administrative inquiries and questions.
• Performs other related duties as assigned. 

• Strong customer service and interpersonal skills are required to communicate effectively and professionally with all levels of personnel and external clients.  
• Able to maintain strict confidentiality of client and firm information; understands and implements general rules of ethical behavior applicable to legal personnel. 
• Able to work in collaboration within a team and independently. 
• Able to learn new skills as technology evolves.
• Possesses excellent attention to detail, follows up on projects, and follows through on deliverables.
• Able to develop and apply comprehensive planning and organizing strategies to ensure tasks and projects are appropriately prioritized and resources are used effectively and efficiently.
• Able to work under tight deadlines, handle multiple detailed tasks, and anticipate when help will be needed from department members.  
• Flexible and able to respond quickly and positively to shifting demands and opportunities.
• Able to effectively work in a multi-office environment and a culturally and educationally diverse environment.
• Writes clearly and informatively, edits work for spelling and grammar, adapts communication to suit needs, presents numerical data effectively, and can read and interpret written information.
• Speaks clearly and persuasively, listens and gets clarification as needed, responds well to questions, and takes a collaborative approach in group settings.
• Able to take responsibility for work activities and personal actions, follow through on commitments, acknowledge and learn from mistakes, and recognize the impact of one’s behavior on others.
• Able to independently formulate sound decisions and select an effective course of action using available information.

• High school diploma or equivalent. 
• Minimum of three years of experience in an administrative role preferred. 
• Working knowledge of Microsoft Office Suite, Adobe, and other similar software. 
• Must be able to read, comprehend, and follow written and verbal instructions. 
• Valid driver’s license. 
• Available to work overtime as needed and approved by assigned attorneys. 

• Prolonged periods of sitting at a desk and working on a computer. 
• Must be able to lift up to 25 pounds at times. 

• Medical, dental, and vision.
• Employer paid short and long-term disability.
• Voluntary life, accident, and critical illness.
• Flexible spending accounts.
• Vacation, sick, and personal leave.
• Paid parental leave.
• Fully vested 401(k) retirement plan with employer contributions (eligible after 1 year).

Somos un empleador con igualdad de oportunidades y todos los candidatos calificados recibirán consideración por el empleo sin distinción de raza, color, religión, sexo, origen nacional, estado de discapacidad, estado de veterano protegido o cualquier otra característica protegida por la ley.