Legal Secretary

Legal Secretary #4211

Lawyer Regulation – Tallahassee, FL

Min starting salary $41,359.19 with an excellent benefits package including employer paid pension contribution | Employees of The Florida Bar are eligible to apply for the Public Service Loan Forgiveness Program (PSLF).  

Summary function: This is highly responsible work performing a variety of duties by providing administrative and secretarial assistance to bar counsels.

Required minimum education:  High School Diploma (or its equivalency). 

Required minimum professional work experience:  Three to five years of progressively responsible secretarial/administrative experience.

Maintains and monitors disciplinary files in the case management system (imports emails, checks scanned documents, updates data, maintains tickling deadlines, etc.). Types and finalizes drafted pleadings, correspondence, meeting minutes and agendas. Coordinates monthly grievance committee meetings, maintains member lists, assists committee members, and posts files to GC web page. Handles public records request in GOVQA. Answers telephone and makes case notes in the case management system regarding call. Maintains bar counsels' calendars; coordinates meetings, depositions, and hearings, and accurately updates calendar daily. Receives and scans incoming mail into the case management system. Prepares outgoing mail. Other duties as assigned. Misc. (including but not limited to adding paper to copier/printer, redacting confidential information, etc.)

Knowledge of:

- Correct spelling, punctuation, and grammar

- Standard business formats and styles

- Adobe Acrobat

- Legal terminology

- Style and format of legal pleadings

- Office procedures and practices

- Basic knowledge of computers, printers, copiers, scanners, and postage meter

Skilled in:

- MS Office (Outlook, Word and Excel)

- Use of personal computer

- Basic arithmetic

Ability to:

- Type sixty (60) correct words per minute

- Pay attention to detail

- Type letters, memoranda and pleadings in correct format

- Create ADA compliant forms and documents using Adobe

- Organize and prioritize work

- Communicate effectively and professionally, both verbally and in writing

- Operate well under pressure and in a team atmosphere

- Tactfully manage difficult situations

- Demonstrate initiative in group projects and individual settings

- Consistently provide an excellent service-oriented attitude

Other job related requirements for the position (e.g., work schedule, physical and mental requirements, language requirements, overtime, travel, use of equipment/machines, etc.):

- Basic knowledge of computers, printers, copiers, scanners and postage meter.  Ability to sit for long periods of time, hear and converse over the telephone, and key/work frequently on a computer.  Ability to lift 5 to 10 lbs.

Please notify HR, in advance, if you need reasonable accommodations to participate in the employment process. 

EOE. This organization participates in E-Verify. Position is open until filled.  Non-exempt.

This position is in Tampa, Florida and is not a remote position.