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To provide administrative assistance and clerical support to the Vice President of Legal Services and to the department as needed.
Essential Functions:
- Provide all secretarial services to assigned supervisor including but not limited to typing, calendaring, scheduling meetings and appointments, filing, document and spreadsheet preparation, data entry, file preparation, travel coordination and payment processing.
- Prepare monthly reports as required.
- Serve as the liaison with other departments, as needed or requested.
- Assist in training of new staff, as needed or requested.
- Calculate and process payroll for department
- Perform administrative duties which are required by the department, as requested.
- Maintain excellent attendance and compliance with department and Carnival policies.
- Approve supply orders. Review and question any out of the ordinary items being ordered.
- Perform any other duty or task assigned by senior management which benefits the goals or objectives of the Department
Qualifications:
- Associates Degree in Business Administration
- 5-7 years senior level administrative support. C Level experience.
Knowledge, Skills and Abilities:
- Excellent communication, written skills, customer service skills, organization skills. Ability to multitask. Ability to communicate with other departments at all levels. Ability to work in a confidential environment.
- Computer proficiency (Microsoft Office, etc.). Be proficient in all departmental and necessary CCL computer systems and databases, including document retrieval.
Physical Demands: Must be able to remain in a stationary position at a desk and/or computer for extended periods of time.
Travel: No or very little travel likely
Work Conditions: Work primarily in a climate controlled environment with minimal safety/health hazard potential.
This position is classified as “in-office.” As an in-office role, it requires employees to work from a designated Carnival office in South Florida Tuesday through Thursday each week. Employees may work from their homes on Mondays and Fridays. Candidates must be located in (or willing to relocate to) the Miami/Ft. Lauderdale area.
Offers to selected candidates will be made on a fair and equitable basis, taking into account specific job-related skills and experience.
At Carnival, your total rewards package is much more than your base salary. All non-sales roles participate in an annual cash bonus program, while sales roles have an incentive plan. Director and above roles may also be eligible to participate in Carnival’s discretionary equity incentive plan. Plus, Carnival provides comprehensive and innovative benefits to meet your needs, including:
- Health Benefits:
- Cost-effective medical, dental and vision plans
- Employee Assistance Program and other mental health resources
- Additional programs include company paid term life insurance and disability coverage
- Financial Benefits:
- 401(k) plan that includes a company match
- Employee Stock Purchase plan
- Paid Time Off
- Holidays – All full-time and part-time with benefits employees receive days off for 8 company-wide holidays, plus 2 additional floating holidays to be taken at the employee’s discretion.
- Vacation Time – All full-time employees at the manager and below level start with 14 days/year; director and above level start with 19 days/year. Part-time with benefits employees receive time off based on the number of hours they work, with a minimum of 84 hours/year. All employees gain additional vacation time with further tenure.
- Sick Time – All full-time employees receive 80 hours of sick time each year. Part-time with benefits employees receive time off based on the number of hours they work, with a minimum of 60 hours each year.
- Other Benefits
- Complementary stand-by cruises, employee discounts on confirmed cruises, plus special rates for family and friends
- Personal and professional learning and development resources including tuition reimbursement
- On-site preschool program and wellness center at our Miami campus
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