Recording Specialist

The Recording Specialist is responsible for the final stages of the closing process, ensuring accuracy, compliance, and timely recording of all documents. This role plays a critical part in maintaining data integrity, meeting client service level agreements (SLAs), and ensuring documents, and recordings are completed in accordance with state, county, and company requirements. The ideal candidate is detail-oriented, organized, and comfortable working in a high-volume, deadline-driven environment.

What You’ll Do:

· Review executed closing packages to verify that all recordable documents (deeds, mortgages, releases, affidavits, etc.) are complete, accurate, and compliant with state and county recording standards.

· Prepare and submit documents for electronic or manual recording through applicable platforms (e.g., Simplifile, CSC, or county portals).

· Track, monitor, and confirm successful recording of all submitted documents.

· Resolve rejections or recording errors by communicating with county offices, lenders, and internal teams to correct and resubmit documents promptly.

· Update title production system, Resware with recording details, reference numbers, and copies of recorded instruments.

· Maintain organized records of all recorded documents, fees, and correspondence.

· Verify recording fees, collect payments, and reconcile recording invoices when applicable.

· Assist in releasing overage funds

· Provide exceptional internal and external customer service by responding to recording status inquiries and troubleshooting issues.

· Participate in process improvement initiatives to enhance turnaround times, accuracy, and compliance.

What You Need:

· High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred.

· Minimum 2 years of experience in recording required.

· Strong knowledge of real estate recording requirements across multiple states.

· Experience using electronic recording platforms (Simplifile, CSC, or similar).

· Familiarity with title production software such as ResWare.

· Excellent attention to detail and organizational skills.

· Ability to prioritize and manage multiple tasks under tight deadlines.

· Strong written and verbal communication skills.

· Team-oriented with a commitment to accuracy, quality, and client service.

About First Title

First Title is a technology-forward leader in the title insurance and closing services industry. Headquartered in the Washington, D.C. area, with strategic regional offices nationwide, First Title combines deep industry expertise with cutting-edge technology to deliver superior solutions to the country’s top real estate and financial services organizations. Unlike traditional title agencies, First Title provides comprehensive strategic consulting, implements rigorously vetted digital platforms, and offers highly personalized services designed to drive client success. At the heart of this commitment is the company’s proprietary technology,

FirstVision®, which streamlines processes, accelerates turn times, and reduces operational inefficiencies, ultimately enhancing value and profitability for clients across the nation. By maintaining an unwavering focus on results, First Title continues to set new standards for innovation and client outcomes in the title services market.