Human Resources Advisor I-III (Merit comparable) - Administrative Division
State of Delaware See More Job Openings by This Employer
Job Description
Introduction Summary Statement
Career Ladder Essential Functions Job Requirement Series
Additional Posting Information Conditions of Hire Benefits Accommodations
Delaware's Attorney General, the State's chief law enforcement officer, has a broad responsibility to combat crime, uphold civil rights, safeguard families, fight fraud, and protect consumers in the First State.
In meeting this mission, Attorney General Kathy Jennings is supported by teams of talented lawyers and staff in the Criminal, Civil, Family, Fraud and Consumer Protection, and Civil Rights and Public Trust Divisions. Each of the more than 500 staff who work in the Office of the Attorney General are dedicated to serving all Delawareans with integrity and passion.
Deputy Attorneys General, with critical support from criminal special investigators, victim service specialists, paraprofessionals, and administrative staff, prosecute criminal cases, enforce consumer laws, provide counsel to state agencies, ensure the public's access to open government, protect the abused, and much more.
The Delaware Department of Justice is seeking a motivated and detail-oriented Human Resource Advisor whose primary assignment will focus on recruitment, including job posting development, talent acquisition, and position management. This HR Advisor partners with hiring managers throughout the full recruitment lifecycle — providing guidance on posting strategies, sourcing candidates, managing applicant tracking, and promoting employer branding — while ensuring compliance with state and federal hiring policies and internal procedures.
In addition, this role provides cross-functional HR support, including, but not limited to, maintaining accurate employee data in PHRST, assisting with benefit enrollment, leave management (FMLA, workers’ compensation, short term disability, Paid Parental Leave), and ensuring timely payroll entries and leave keeping in eStar. The advisor promotes operational flexibility, supports team collaboration, and performs other related duties as assigned to meet evolving organizational needs.
Primary Responsibilities
- Collaborate with hiring managers to plan and execute timely recruitment strategies that align with DOJ goals.
- Manage all aspects of the job posting process, ensuring accuracy, clarity, timeliness, and compliance with applicable laws, rules, and policies.
- Create, review, and update job descriptions, job postings, supplemental questionnaires to determine qualification status, and various applicant correspondence. Ensure that the application and interview process reflect professionalism, fairness, and the organization’s values.
- Support position management by overseeing budgeted positions, including their establishment and modification, to align with organizational needs and budget parameters.
- Provide divisions with information on their designated budgeted and casual/seasonal positions and collaborate with the fiscal unit to ensure accurate funding sources.
- Prepare Personnel Action Forms (PAFs) for division and HR leadership review and approval.
- Source candidates using social media, job boards, and community outreach; represent the DOJ at job fairs and recruitment events.
- Design, implement, and evaluate Training & Experience (T&E) assessments to ensure fair and consistent applicant qualification reviews.
- Facilitate the hiring process, including salary analysis, offer preparation, pre-employment screenings, and coordination of onboarding.
- Maintain applicant tracking systems and ensure data integrity in HRIS platforms such as the Delaware Employment Link (DEL) and PHRST.
- Generate reports and extract data from PHRST, eStar, and DEL to support workforce planning, monitor compliance, assist with compensation and classification reviews, and track leave usage. Provide data to DOJ leadership for informed decision-making and assist with operational reporting, audits, strategic initiatives, or special projects as needed.
- Stay current on HR trends, recruitment best practices, and employment law to enhance HR processes.
- Perform other related duties as assigned to support the needs of the agency.
Including, but not limited to:
- Enter and maintain accurate employee data in PHRST, including processing new hires, rehires, terminations, promotions, transfers, position changes, and funding updates.
- Benefit enrollment and changes, leave management, FMLA, workers’ compensation, pension, and related programs.
- Ensure timely and accurate entry of payroll-related transactions such as leave keeping, time and attendance in eStar, and other leave/pay entries.
- Generate and review reports in PHRST and eStar to verify data accuracy and support HR, payroll, and management reporting needs.
This position is based in Dover (Kent County) with regular travel to our New Castle County and Sussex County offices, approximately once every other week for each location. Due to the scope of work, this is an in-person role requiring onsite presence to support timely communication, cross-departmental collaboration, and hands-on assistance throughout the recruitment process.
The career ladder incorporates Human Resource Advisor I, II and III. To implement the career ladder, current employees are assigned to the level for which they meet job requirements and promotional standards. Employees may be promoted through the career ladder in accordance with promotional standards for those levels assigned to an agency. The promotional standards, a selection document under separate cover, set forth the criteria that identify, measure and verify successful performance at each level. Advancement of employees through the career ladder is dependent on an agency/department's operational needs and distribution of work.
Preferred Qualification The preferred qualification for this position is familiarity with the Payroll Human Resources Statewide Technology (PHRST) system or a comparable Human Resources Information System (HRIS).
(Note: The preferred qualification is not required to meet the minimum job requirements. Applicants who meet the minimum qualifications but do not possess the preferred qualification will still be considered.)
Essential Functions
Essential functions are fundamental, core functions common to all positions in the class series and are not intended to be an exhaustive list of all job duties for any one position in the class. Since class specifications are descriptive and not restrictive, incumbents can complete job duties of similar kind not specifically listed.
- Provides guidance, direction and recommendations to employees, management and others based on findings, rules, regulations, policies, guidelines and precedents that impact assigned area of human resources.
- Depending on the size of an assigned agency and operations, employees perform professional human resource work specializing in one or more human resource functions or perform professional human resource work as a generalist for all human resource functions of one or more assigned agencies.
- Applies, explains, and ensures compliance with state and federal human resource laws, rules, regulations, standards, policies and procedures.
- Analyzes inquiries, needs and challenges; assesses organizational impact; evaluates alternatives/options and makes recommendations.
- Explains and supports human resource related actions and recommendations.
- Reports workplace risk management issues to leadership (e.g., safety, health).
- Researches, collects, analyzes and evaluates data and information from a variety of sources and documents findings in narrative and statistical reports.
- Utilizes automated human resources information systems or other computerized systems to research and report on data; may perform quality reviews of data in systems.
- Conducts special assignments and studies.
- Participates in interviews, meetings, conference calls and/or presentations.
- May calculate, resolve discrepancies and report on data for an agency’s payroll.
JOB REQUIREMENTS for Human Resource Advisor I
Applicants must have education, training and/or experience demonstrating competence in each of the following areas:
1. Applicants must possess at least one of the following:
- Possession of a bachelor’s degree or higher.
OR
- One year of professional human resource experience.
OR
- Two years’ experience in performing paraprofessional or administrative support work for a human resource function. A Statewide Human Resource Certification or professional human resource certification may substitute for one year of experience.
JOB REQUIREMENTS for Human Resource Advisor II
Applicants must have education, training and/or experience demonstrating competence in each of the following areas:
1. Applicants must possess at least one of the following:
Possession of a bachelor’s degree or higher.
OR
Two years of professional human resource experience.
OR
One year of professional human resource experience AND a Statewide Human Resource Certification or professional human resource certification.
In addition to the above requirement, applicants must meet all of the job requirements below:
2. One year of experience in performing professional human resource work in support of a human resource function.
3. One year of experience in providing guidance, direction and recommendations to employees, management or others on inquiries and/or challenges.
4. One year of experience in applying human resource laws, rules, regulations, standards, policies and procedures.
5. One year of experience in using an automated information system to enter, update, modify, delete, retrieve/inquire and report on data.
JOB REQUIREMENTS for Human Resource Advisor III
Applicants must have education, training and/or experience demonstrating competence in each of the following areas:
1. Applicants must possess at least one of the following:
Possession of a bachelor’s degree or higher.
OR
Three years of professional human resource experience.
OR
Two years’ of professional human resource experience AND a Statewide Human Resource Certification or professional human resource certification.
In addition to the above requirement, applicants must meet all of the job requirements below:
2. Two years’ experience in performing professional human resource work in support of a human resource function.
3. Two years’ experience in providing guidance, direction and recommendations to employees, management or others on inquiries and/or challenges.
4. Two years’ experience in applying human resource laws, rules, regulations, standards, policies and procedures.
5. Two years’ experience in using an automated information system to enter, update, modify, delete, retrieve/inquire and report on data.
- Please be sure to upload a recent copy of your resume, as you complete the application process for this posting.
- This position is exempt from the State of Delaware Merit System.
- The HR Advisor is a statewide position based in the Kent County office. Onsite presence is required to ensure timely communication, cross-departmental coordination, and hands-on support throughout the recruitment process.
- This position will require travel to NCC and Sussex Counties to support team and operational needs.
- Criminal background check: A satisfactory criminal background check is required as a condition of hire.
- Direct deposit of paychecks is required as a condition of hire.
- Applicants must be legally authorized to work in the United States.
Department of Justice Benefits Include:
- May be eligible Loan forgiveness (State and Federal).
- State of Delaware healthcare plan.
- State of Delaware pension plan.
- Over 4 weeks of vacation per year.
- 3 weeks of paid sick leave per year.
- 12 weeks of paid parental leave.
To learn more about the comprehensive benefit package please visit our website at https://dhr.delaware.gov/benefits/
Accommodations are available for applicants with disabilities in all phases of the application and employment process. To request an auxiliary aid or service please call (302) 739-5458. TDD users should call the Delaware Relay Service Number 1-800-232-5460 for assistance.
The State of Delaware is an Equal Opportunity employer and values a diverse workforce. We strongly encourage and seek out a workforce representative of Delaware including race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression.
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