Program/Committee Coordinator

POSITION: Program/Committee Coordinator                    
DEPARTMENT: Programs                   
POSITION REPORTS TO:  Senior Director of Programs and Committee Engagement     
FLSA STATUS: Non-exempt                   
GENERAL WORK HOURS: Monday-Friday, 35 Hours/week         
WORK LOCATION: Hybrid (2-3 days/week in our midtown Manhattan office; balance of time from home) 
 

The New York City Bar Association (City Bar), founded in 1870, is a voluntary association of lawyers and law students.  The City Bar’s mission is to equip and mobilize a diverse legal profession to practice with excellence, promote reform of the law, and uphold the rule of law and access to justice in support of a fair society and the public interest in our community, our nation, and throughout the world.  

 
DEPARTMENT FUNCTION 
The Programs Department offers various types of programs for attorneys to update and continue their education in the law as well as earn required Continuing Legal Education (CLE) credit, along with non-CLE programs.  In addition to the approximately 130 discrete live programs, we offer live webcasts and online/on demand programs. The Programs Department is committed to providing quality and timely programs to both newly admitted and experienced attorneys.     
 
JOB FUNCTION 
Areas of responsibility include, but are not limited to: 

• Help advance the Association’s mission by supporting the work of the Association’s 150 committees  

• Support Program Department with the management of committee programming including booking programs, reviewing program content, and marketing 

• Maintain organizational database for tracking programs 

• Send event intake forms and event marketing forms to committee contacts and following up as necessary 

• Post committee events on the website 

• Create monthly event calendars for the City Bar Board and for review at monthly event meetings 

• Communicate with committees to ascertain catering, materials (i.e. handouts, tent cards), audio visual needs and attendance numbers and set deadlines for the receipt of information and follow up as necessary 

• Work with the Manager of Conference Services to order food and provide set-up information to A/V Department and ensure set-up is handled appropriately for the program; being present at the events as needed 

• Work with Customer Relations to help ensure that program registrations and confirmations are processed and that event materials are distributed  

• Create and manage events in iMIS database; serve as liaison to the communications, marketing, finance and information technology staff to get event pages finalized and help meet any requests by committees regarding their event (flyers, email blasts, etc.) 

• Corresponding with program faculty 

• Ensure compliance with the sponsorship agreements for programs with sponsors 

• Work closely with the New Lawyer Institute Committee to help manage and oversee special programming and events for new lawyers which includes planning, organizing and marketing events, as well as coordinating the mentor program 

• Assume primary responsibility for special projects, including the coordination of certain annual receptions and social networking events 

• Serve as an administrative liaison between the Association and the United Nations Department of Economic and Social Affairs NGO Branch 

• Work on various ad hoc projects and other duties as assigned  

QUALIFICATIONS, SKILLS AND REQUIREMENTS 

• Associate level degree or higher, or equivalent experience 

• Minimum 1 year of work experience in an office setting (internships acceptable) 

• Excellent communication (both written and oral), interpersonal, problem-solving and organizational skills 

• Strong computer skills including Microsoft Office Suite and database experience; technologically savvy 

• Ability to work collaboratively as part of a team and independently 

• Strong attention to detail, able to multi-task, manage time effectively and adhere to deadlines 

• Strong customer service skills, on the phone, via email and in person 

• Proven ability to work in a fast-paced environment  

• Interest in nonprofit organizations 

• Must be flexible to work some early mornings and evening hours, as required, for programs held before and after general work hours.  

Candidates must be authorized to work in the United States. We are not able to sponsor visas for this position. 

This position will have a hybrid work schedule, and employee’s flexibility is required for the days scheduled to be in the office (generally 2-3 days/week). In-person attendance is required for certain events and meetings. The hybrid schedule is subject to review and revision based on departmental needs. 
 
The annualized salary for this role is in the $48,000 - $50,000 range based on experience and a 35-hour work week, plus additional pay for hours worked over 35 each week. We provide a competitive benefits package including generous paid time off (vacation, personal, sick time, holidays including closing between Christmas and New Year’s day this year, day off for volunteer work, extra time off in summer, choice of medical plans (some offered at almost no charge to the employee), dental, vision, 401K, life insurance, commuter benefits program, Employee Assistance Program, short-term/long-term disability insurance, employee discounts, and more! 
 
To apply: It Is suggested that qualified applicants include a cover letter, to explain why you are interested in the position, when applying.  Applications will be considered when received until a qualified candidate is hired. 
 
We actively seek a diverse applicant pool and encourage candidates of all backgrounds and unique experiences to apply, especially those candidates belonging to historically under-represented communities. We welcome diversity of all kinds. It is the policy of the Organization to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, creed, age, national origin, alienage or citizenship status, gender (including gender identity), sexual orientation, disability, arrest or conviction record, pregnancy, credit history, salary history, caregiver status, marital status, partnership status, or status as a victim of domestic violence, stalking and sex offenses, religion, sex, genetic information, military status, unemployment status or any other characteristic as protected by law. With regard to the Americans with Disabilities Act and other related laws, the organization will endeavor to make reasonable accommodations for persons due to their religious beliefs, disability, pregnancy, childbirth or related medical condition or because the individual was a victim of domestic violence, sexual violence or stalking.