Assistant/Office Manager for the Dept. of Justice State Solicitor & Civil Division

The Delaware Department of Justice seeks an Assistant/Office Manager to provide administrative support to the State Solicitor and the units within the Civil Division. This position may also assist the Deputy State Solicitors and Civil Division Unit Heads, as needed.

This integral role of Assistant/Office Manager to the Delaware Department of Justice State Solicitor extends beyond traditional administrative responsibilities by taking an active role in managing projects, budgets, vacancy reports, and key statistics. It also involves facilitating meetings and serving as a liaison between the State Solicitor and internal or external stakeholders. This position focuses on maintaining organization, tracking progress on projects, managing data, and ensuring the State Solicitor is well-supported in addressing high-level priorities. Additionally, the role includes coordinating meetings, overseeing timelines, and serving as a strategic partner to ensure seamless operations.

This role encompasses a wide range of administrative responsibilities involving the entire Civil Division across two counties.

Key Responsibilities:

· Schedule, organize, and attend meetings with and possibly on behalf of the State Solicitor, ensuring agendas, supporting materials, and follow-up actions are prepared and executed.

· Facilitate meetings to relay and gather critical information, ensuring decisions and updates are communicated accurately.

· Represent the State Solicitor in meetings, task forces, and briefings, providing updates and ensuring follow-through on action items.

· Maintain and manage comprehensive contract records.

· Develop tracking systems to monitor project progress, budget utilization, and compliance with policies and procedures.

· Act as a liaison between the State Solicitor and internal teams, ensuring clear communication and alignment.

· Draft correspondence, reports, and presentations to support the State Solicitor’s objectives.

· Manage the State Solicitor’s calendar, prioritizing and organizing tasks for maximum efficiency.

· Anticipate needs and proactively address them, ensuring the State Solicitor is prepared for engagements.

· Suggest and implement improvements to workflows and organizational processes.

· Ability to manage complex priorities and work in a fast-paced environment.

Skills and Competencies:

· Demonstrated ability to manage complex priorities and work in a fast-paced environment.

· Exceptional organizational and time-management skills.

· Excellent communication and interpersonal skills, with the ability to build relationships across all levels of the organization.

· Proactive and resourceful, with the ability to anticipate needs and independently resolve issues.

· High level of discretion and professionalism in handling sensitive and confidential information.

• Criminal background check: A satisfactory criminal background check is required as a condition of hire. 
• Direct deposit of paychecks is required as a condition of hire.
• Applicants must be legally authorized to work in the United States.

Accommodations are available for applicants with disabilities in all phases of the application and employment process.  To request an auxiliary aid or service please call (302) 739-5458. TDD users should call the Delaware Relay Service Number 1-800-232-5460 for assistance.

The State of Delaware is an Equal Opportunity employer and values a diverse workforce. We strongly encourage and seek out a workforce representative of Delaware including race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression.