Join Trillium Family Services - Make a Difference in Young Lives and Families

Health Information Specialist – Compliance/Legal

Full-Time | 40 Hours per Week
Location: Remote (Must reside in or be able to work from Portland or Corvallis)
Starting Pay: $21.35/hour

Position Summary

The Health Information Specialist – Compliance/Legal is responsible for managing high-volume, compliance- and legally driven releases of information. This includes incident notifications, releases required under Oregon statutes and administrative rules (ORS/OAR), subpoenas, and OTIS releases.

This role ensures that all disclosures are processed accurately, efficiently, and within strict regulatory and organizational timelines while maintaining the confidentiality and integrity of protected health information (PHI). The Health Information Specialist also provides backup support to Release of Information (ROI) specialists, assists with routine requests as needed, and collaborates closely with HIM, clinical, and legal teams to ensure timely and compliant processing.

The position serves as the alternate Custodian of Records in legal disclosure documentation when the Director of HIM is unavailable and oversees management of the Waverly Baby Home Adoption Registry.

Key Responsibilities

• Process high-volume legal and compliance-driven release of information requests.

• Manage disclosures required under ORS/OAR, subpoenas, OTIS requests, and incident notifications.

• Ensure strict adherence to HIPAA, state privacy laws, and organizational policies.

• Maintain confidentiality and integrity of protected health information (PHI).

• Act as a subject matter expert (SME) regarding custody and parental rights, providing operational guidance to treatment teams.

• Serve as alternate Custodian of Records when needed.

• Provide backup support for routine ROI requests.

• Oversee management of the Waverly Baby Home Adoption Registry.

• Collaborate with HIM, clinical, compliance, and legal teams to ensure accurate and timely processing.

• Operate within established office procedures, federal/state regulations, and organizational policies.

Minimum Qualifications

• High School Diploma or equivalent required.

• Two years of college-level Health Information Management (HIM) program preferred.

• RHIT or RHIA certification preferred.

• Experience in health information management, compliance, legal, or release of information roles.

• Knowledge of HIPAA, state privacy laws, and regulatory requirements for release of health information.

• Knowledge of custody and parental rights.

• Strong attention to detail and organizational skills.

• Demonstrated ability to manage high-volume, time-sensitive requests and meet strict deadlines.

• Ability to handle sensitive information with discretion and professionalism.

• Strong written, verbal, and phone communication skills.

• Computer proficiency including word processing, spreadsheets, data entry, and EHR systems.

• Medical terminology knowledge helpful.

• Valid driver’s license and driving record acceptable to the agency. If authorized to use a personal vehicle for agency business, employee must maintain personal auto insurance.

Preferred Experience

• Experience with ORS/OAR and OTIS release requirements.

• Experience in behavioral health or pediatric healthcare settings.

• Familiarity with ROI workflows, electronic health records (EHR), and document management systems.

Job Knowledge & Skills

• Operates within established office procedures and practices.

• Makes decisions within established guidelines and regulatory requirements.

• Demonstrates strong organizational ability and customer service skills.

• Works effectively both independently and as part of a team.

• Manages highly sensitive and confidential resident information.

Compensation & Benefits

• Full-time 40 hours per week schedule.
• Comprehensive employer-paid healthcare benefits for eligible employees
• 401k with 6% match
• Generous vacation and sick leave
• A supportive team environment dedicated to equity, compassion, and high-quality care.

If you are ready to make a meaningful impact in the lives of children and families—and grow your career along the way—we’d love to hear from you.

If you are ready to make a meaningful impact in the lives of children and families—and grow your career along the way—we’d love to hear from you.

To take a behind-the-scenes look at our programs please visit our website at www.trilliumfamily.org/.

Create a meaningful impact in the lives of others! Your journey to making a difference with Trillium Family Services starts now!

Pay Equity:  Please be advised that the pay range listed for this position is intended to provide general guidance on the earning potential for the role. However, actual compensation will be determined by the Oregon Equal Pay Law, which will take into account factors such as the candidate's relevant experience and education. Candidates should expect that initial offers will be made within the listed pay range and may not be at or near the top of the range.

For physical demands of position, including vision, hearing, repetitive motion, and environment, contact the HR department. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position without compromising client care.

Consideration of candidates is ongoing, and position may close after 3 business days of posted opportunity.  

Please contact the Human Resources Department if you need accommodation to review the information and/or complete the application process.

Trillium Family Services is a drug-free workplace. All final applicants will be subject to a criminal record identification check pursuant to ORS 181.536.727.537 and agency policy. We are an Equal Opportunity Employer and Service Provider and support culturally linguistically diverse governance, leadership, and workforce.