Paralegal – Contract Administration

Company name: Philadelphia Corporation of the Aging

Title of position: Paralegal – Contract Administration

Position type: Full Time-Contract

Pay range: $60,000 annually per terms of contract.

Location: Hybrid (after training)

THE ORGANIZATION

A private nonprofit organization founded in 1973, Philadelphia Corporation for Aging (PCA) is a large agency that is part of the Area Agency on Aging (AAA) nationwide network. Founded as a result of the federal Older Americans Act, the AAAs are mandated to “facilitate the area-wide development and implementation of a comprehensive, coordinated system for providing long-term care in home and community-based settings, in a manner responsive to the needs and preferences of older individuals and their family caregivers.” PCA carries out this mission through advocacy, stewardship of public funding, planning, development and administration of programs, and service coordination.

The mission of PCA is to improve the quality of life for older Philadelphians and those with disabilities and assist them in achieving the greatest possible levels of health, independence, and productivity.

Description of Role: This position is responsible for coordination of PCA contracts with service providers and support of the Legal Department and Business Administration with document management.

Required Education: Bachelor’s degree required. Paralegal certificate preferred. Two-plus (2+) years of experience. Proven organization, self-motivation, reliability, and ability to efficiently prioritize and work independently. Knowledge of contract process and procedures.

Job Responsibilities

a. Fielding all inquiries from Departments as well as executives. Coordinates workflow with General Counsel and Director of Business Administration and provides responses in a timely manner.

b. Responsible for initial contract review and information-gathering throughout the contract lifecycle.

c. Stores and calendars contract-related and legal deadlines and commitments.

d. Interacts with Departments and third-parties regarding exhibits, budgets, and other details needed for incorporation into contracts.

e. Prompts others to timely provide needed information during contract work-flow process.

f. Proofreads and identifies missing or changed terms in contracts.

g. Assists with and coordinates document signing functions internally and without parties outside PCA.

h. Performs related work and additional duties as requested by the General Counsel, Business Administration, or other Department leaders.

i. Manages and prepares data/reports in conjunction with contract management system to track timing of contract preparation and completion.

j. Organizes and maintains corporate and transaction electronic and paper filing systems and contract management cloud systems.

k. Ability to professionally communicate with clients and business partners via email, text, MS Teams, and letter correspondence.

l. Provides support to legal secretary and Legal Department when needed in connection records requests, record compilations, court filings, litigation tasks, calendar management, and clerical duties.

m. Performs other related duties as assigned.

Job Requirements:

• Must be highly organized. Should know how to review and modify contract terminology as needed for attorney and Business Administration review.
• Must be able to efficiently multi-task and prioritize regarding contracts at various stages of completion and successfully manage a variety of demands.
• Result-oriented. Ability to work on reviewing multiple contracts (Requests for Proposals, Requests for Quotation) and input in contract management system timelines defined.
• Detail oriented: Able to pay close attention and identify errors or changes in contract terms. Able to compile exhibits and attachments for finalization of contracts. Accurately manages court filings. Strong textual analysis skills.
• Adaptability: Versatile as business needs arise.
• Initiative and self-motivation: Able to work autonomously with minimal direction in review of contracts and document management. Able to identify areas which require additional input from department managers, Legal department, and Business Administration.
• Communication Skills: Clear and effective oral and written communication skills. Excellent proofreading skills required. Able to prioritize and communicate with various stakeholders in contract process.
• Technologically Savvy: Strong computer skills with proficiency in MS Office Suite and document management systems. Experience with contract management system(s) strongly preferred. Ability to manage databases as needed.
• Analytical and Critical Thinking: Adopts a methodical and systematic approach to thinking. Does research and decision analysis.
• Interpersonal Skills: Strong verbal and written communication skills. Ability to form interdepartmental collaborations through the contract drafting process and manage the signature and storage process once finalized.

For information on Philadelphia Corporation of the Aging, including more information on our company culture, visit our website at https://www.pcacares.org/

All applicants will receive an acknowledgement that their application has been. Those candidates selected for further consideration will be contacted.

Philadelphia Corporation of the Aging is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.