C/S Receptionist Legal Admin

C/S Legal Administrative Specialist

The Office of Defense Services seeks a highly motivated, organized, and enthusiastic entry level Legal Administrative Specialist to fill a casual seasonal role within Sussex County based at our Georgetown office. This position will provide assigned Court and Assistant Public Defender’s with the necessary legal and administrative support in providing quality, constitutionally mandated, indigent defense services.  In addition to this, the position will provide receptionist services for the office. The schedule will be Monday through Friday, six-hour a day starting time each day at 8:30 am.

Essential Functions

Essential functions are fundamental, core functions common to all positions in the class series and are not intended to be an exhaustive list of all job duties for any one position in the class:

• Establishes and maintains case files.
• Reviews legal/court documents for completeness and accuracy.
• Compiles and evaluates facts to complete program, legal, and/or court documents.
• Provides administrative reports and recommendations for new/revised operating policies/procedures.
• Review’s state and federal codes, laws, rules, regulations, policies, and procedures to ensure compliance of legal actions/processes.
• Greets visitors, clients, and other guests, ensuring adherence to the office’s safety and professionalism expectations.
• Receiving/transferring incoming phone calls
• Data entry into various software programs, particularly in support of the agencies Family Court cases and clients
• Additional duties may be assigned.

Job Requirements for Legal Administrative Specialist

Applicants must have education, training and/or experience demonstrating competence in each of the following areas:

1. Possession of an Associate’s degree or higher.
2. Knowledge of legal terminology.

AND

1. One year of experience in coordinating office activities such as planning/coordinating meetings or conferences; tracking workflow and follow up; composing meeting notes; directing clients/customers; explaining services to the public and customers/clients; establishing or maintaining filing/record systems.
2. One year of experience in document processing which includes reviewing and evaluating records for completeness and conformity with laws, rules, regulations, standards, policies and procedures, resolve deficiencies, interpret information, and track and monitor activities.
3. One year of experience in using standard computer software programs for word processing, spreadsheets or databases.
4. Six months experience in using an automated information system to enter, update, modify, delete, retrieve/inquire and report on data.
5. Knowledge of legal terminology. 

• This posting will close on 10/22/2025
• Please be sure to upload a recent copy of your resume, as you complete the application process for this posting.
• This position is exempt from the State of Delaware Merit System. 
• This is a Casual/Seasonal position, which is non-pension eligible and does not include healthcare or other benefits. The position is currently approved for up to 29.5 hours per week.
• Position requires 5 days a week 6 hours a day. 

• Employment is contingent upon satisfactory background checks.
• Direct deposit of paychecks is required as a condition of hire.
• Applicants must be legally authorized to work in the United States.

Accommodations are available for applicants with disabilities in all phases of the application and employment process.  To request an auxiliary aid or service please call (302) 739-5458. TDD users should call the Delaware Relay Service Number 1-800-232-5460 for assistance.

The State of Delaware is an Equal Opportunity employer and values a diverse workforce. We strongly encourage and seek out a workforce representative of Delaware including race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression