
Paralegal - Public Defender's Office
Calhoun County of Michigan See More Job Openings by This Employer- Job Summary
Works under the general direction of the Operations Manager. This position is a working position that handles confidential information and serves as the lead office assistant. The workload includes a wide variety of clerical and administrative duties in support of the Calhoun County Public Defender’s, delegating daily assignments as necessary. This position must function efficiently and effectively in a fast-paced professional environment and will be responsible for making critical daily decisions regarding workloads and processes.
- Primary Duties & Responsibilities
- Assist with the development of support staff policy and procedures for assigned tasks.
- Assist with recruitment, interviewing, and selection process of support staff members.
- Delegates work to legal assistant staff to ensure offices processes are followed and deadlines are being met. Provides/refers staff to training as necessary, provides coaching, and initiates appropriate handling of disciplinary matters.
- Responsible for overseeing the process of incoming/outgoing legal mail, processing specialized mail services as necessary (return receipts etc.) customer service, and maintaining/ordering office supplies.
- Must be able to problem solve and effectively communicate with the public, clients, courts, outside contacts, and staff.
- Drafts, transcribes, types, edits, copies and/or distributes correspondence, minutes, reports, and legal documents as necessary.
- Oversees and maintains daily organization of a high-volume docket. Manages the maintenance of the department electronic filing and records systems. Ensures compliance with all file retention laws and policies.
- With strong emphasis on quickly and with attention to detail, must ensure court ready documents prepared by attorneys are reviewed, proofed, and processed in a timely manner.
- Must be willing to write motions and orders when necessary.
- Monitors due dates and progress on cases and pleadings, including reminding attorneys when due dates are approaching and endures attorneys’ calendars are updated and maintained as necessary.
- Ensures all writs are processed in a timely manner according to court schedules.
- Schedules and facilitates meetings with support staff regarding new processes and daily tasks monthly at minimum.
- Assists with the development of presentation materials for trials when necessary (i.e.: photo printing, Power Points, etc.)
- Performs other duties as assigned.
- Qualifications
- This position requires knowledge normally acquired though an associate degree in a related field of study or possess five to seven years of experience providing administrative support in a legal office.
- Three to five years of responsibly providing administrative support in a busy office environment, preferably in a legal environment. Experience working in a court, law office, or legal environment is strongly preferred.
- Professionalism is an absolute necessity, along with the ability to appropriately handle both confidential information and sensitive situations. Must maintain absolute confidentiality in matters related to attorney-client communications.
- Computer skills necessary to effectively utilize word processing, databases, spreadsheets, scanning and imaging, e-mail, internet, and meeting scheduling is required.
- The ability to network with others and to build trusting relationships with employees, co-workers, elected officials, and department heads. A professional appearance and demeanor are required.
- Possess communication skills necessary to provide excellent customer service and accurate information to the public, vendors, clients, and all levels of county personnel.
- Ability to frequently multi-task and handle simultaneous projects requiring concentration and attention to detail with occasional distractions due to people and/or telephone calls.
- Must be able to handle difficult situations and conflicts that may arise in a professional manner, as well as deal with pressures related to meeting deadlines and other scheduling requirements, etc.
- Possession of a valid Michigan Driver’s license and an acceptable driving record.
- Excellent organizational, concentration, and attention-to-detail skills.
- Supplemental Information
Supervisory Responsibilities
- None
Physical Demands
- Physical ability to occasionally lift, push, pull, or carry items weighting up to thirty pounds.
- Physical ability to talk, hear, and communicate verbally with others. Specific vision abilities required by this job include close vision, distance vision, depth perception and ability to adjust focus.
- Occasionally required to perform tasks involving repetitive movement, bending, stooping, kneeling and/or climbing.
- Frequently required to sit for extended periods of time.
Working Conditions
Hybrid Work Classification: On-Site Required
Flexible Classification: Fixed Schedule
- Normal office environment with occasional discomfort due to heat, dust, and noise
- Extended workdays (beyond eight hours/day and weekends) are occasionally required.
- $22.37 - $28.58/hour