Legal Support Specialist Real Estate

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment.

Join our Real Estate Team as a Legal Support Specialist located in our Washington, D.C. office.

We are seeking a highly skilled professional who thrives in a fast-paced, deadline-driven environment. The ideal candidate possesses strong problem-solving and decision-making abilities, ensuring efficiency and accuracy in every task. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional client service. With a client-focused mindset and an initiative-taking approach, you will play a critical role in driving the team’s success. If you are someone who has a strong work ethic, demonstrates initiative, adaptability, and innovation, and is looking to expand your knowledge working with transactional attorneys, we invite you to join our team.

This role will be based in our Washington, D.C. office, on an in-office basis. This role reports to the Business Director and Shareholders.

Position Summary

The Legal Support Specialist will play an essential role in supporting attorneys in our transactional practices throughout all phases of real estate and corporate transactions and business matters. This role offers valuable hands-on experience and the opportunity to collaborate closely with attorneys, clients, vendors, and other professionals in a dynamic, team-oriented environment. Candidates should also be flexible to work overtime as needed.

Key Responsibilities

• Assist in managing and organizing documents related to real estate transactions, including escrow instructions, title and survey reviews, entity formations, UCC searches, local transfer requirements, and due diligence.
• Develop and implement procedures to manage large, complex transactions; attend closings, oversee closing rooms, coordinate workflow, and manage execution of closing documents; track, obtain, and organize pre- and post-closing documents to ensure fulfillment of obligations.
• Prepare and assist with closing documents, including basic agreements and third-party consents; compile information and draft schedules and exhibits for agreements.
• Support post-closing activities, such as mailings, closing binders, and transfer agreements.
• Coordinate the creation, editing, proofreading, and processing of legal documents at the request of assigned attorneys, including correspondence, memoranda, closing documents, and other practice-specific materials.
• Submit conflict checks, open new client matters, prepare engagement letters, and review or edit client billing invoices.
• Arrange domestic and international travel, accommodations, and entertainment for assigned attorneys.
• Process and reconcile expense reports and vendor invoices accurately and in a timely manner.
• Collaborate effectively with Administrative Support Coordinators, Paralegals, and other members of the legal support team.
• Utilize firm resources efficiently to achieve desired outcomes.
• Provide assistance with overflow work and special projects as assigned.

Qualifications

Skills & Competencies

• Exceptional organizational skills and attention to detail, with the ability to manage multiple priorities and deadlines efficiently.
• Strong verbal and written communication skills, with a professional demeanor.
• Ability to work independently and as part of a team, demonstrating flexibility and adaptability in high-pressure situations.
• Excellent client service orientation and the ability to interact effectively with attorneys, staff, and clients.

Education & Prior Experience

• Associate or bachelor’s degree required.
• Minimum of 2 years of experience supporting attorneys or senior professionals in a law firm or professional services environment.
• Experience with corporate filing, document management, and supporting business transactions is a plus.

Technology

• Proficiency in Microsoft Office Suite, Adobe Acrobat, and legal document management systems.
• Experience with corporate filing platforms and entity management software (such as CSC, GEMS, hCue) is highly desirable.
• Ability to learn new software applications quickly.

The expected pay range for this position is:

$ 32.37 to $ 40.67 per hour

Actual pay will be adjusted based on experience, location, and other job-related factors permitted by law.  Full time employees may be eligible for a discretionary bonus, health insurance with an optional HSA, short term disability, long term disability, dental insurance, vision care, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, 401K, vacation, sick time, and an employee assistance program.  Additional voluntary programs include:  voluntary accident insurance, voluntary life, voluntary disability, voluntary long term care, voluntary critical illness and cancer insurance and pet insurance.  Commuter and Transit programs may also be available in certain markets.

GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual’s race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.