This position is located in the Office of the Chief Immigration Judge, Executive Office for Immigration Review, U. S. Department of Justice. The Legal Administrative Specialist provides a range of legal support functions to include review and processing of documents, maintenance of case files, and coordination of proceedings for master calendar hearings. This is a Competitive Service position; additional positions may be filled from this announcement within 90 days of certificate issuance.
Duties
As a Legal Administrative Specialist (In-Court Services) GS- 0901-9/11, your typical work assignments may include the following under supervision: Organizing case files for Master Calendar Hearings; Generating, assembling and providing required case files to the Immigration Judge; Providing assistance with processing inquiries, legal notices and calendaring processes and procedures; Processing legal correspondence and legal documents; Processing motions, petitions, and other legal documentation; Preparing reports and maintain/edit case related data and information using an automated information system.
Salary
Qualifications
In order to qualify for the Legal Administrative Specialist (In-Court Services) 0901 -09 position, you must meet the following minimum qualifications: Specialized Experience: Applicants must have at least one year (12 months) of specialized work experience, at the GS-7 or equivalent level performing the following duties: Assisting with processing court related actions during court proceedings by generating, pulling, organizing, assembling, and providing required case files; Processing legal correspondence and legal documents; and Providing assistance in processing inquiries, legal notices, calendaring processes and procedures. (Your resume must CLEARLY demonstrate this experience.) OR Education: You must have successfully completed a master's or equivalent graduate degree, or 2 full academic years of progressively higher-level graduate education leading to a master's or equivalent graduate degree, or LL.B. or J.D., that demonstrates the knowledge, skills, and abilities necessary to do the work of the position. (You must submit a copy of your transcripts for verification.) OR Combination of Education and Experience: Must have a combination of experience and education which totals 100% of the necessary experience and education needed to qualify for this position. (Only graduate education beyond one year, i.e., 18 semester hours, may be combined with experience under this provision.) NOTE: You must submit a copy of your transcripts for verification. In order to qualify for the Legal Administrative Specialist (In-Court Services) 0901 -11 position, you must meet the following minimum qualifications: Specialized Experience: Applicants must have at least one or more full-time years (12-months) of specialized work experience, equivalent to at least the GS-9 grade level in the Federal service, performing the following duties: Processing court related actions during court proceedings by generating, pulling, organizing, assembling, cross-referencing and providing required case files; Analyzing and evaluating administrative legal cases for hearings; Providing assistance in processing inquiries, legal notices, calendaring processes and procedures; and Processing motions, petitions, and other legal documentation. (Your resume must CLEARLY demonstrate this experience.) OR Education: Must have successfully completed a Ph.D. or equivalent doctoral degree, or 3 full years of progressively higher-level graduate education leading to such a degree, or LL.M., that demonstrates the knowledge, skills, and abilities necessary to do the work of the position.(You must submit a copy of your transcripts for verification.) OR Combination of Education and Experience: Must have a combination of experience and education which totals 100% of the necessary experience and education needed to qualify for this position. (Only graduate education beyond one year, i.e., 18 semester hours, may be combined with experience under this provision.) NOTE: You must submit a copy of your transcripts for verification. (Your resume must CLEARLY demonstrate this experience if you select this option) Applicants must meet all qualifications and eligibility requirements by the closing date of the announcement. IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE MAY NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. If your resume does not support your questionnaire answers, we will not allow credit for your response(s).
Education
ARE YOU USING EDUCATION TO QUALIFY? Education must be accredited by an accredited institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications (particularly positions with a positive education requirement). You MUST provide transcripts or other documentation to support your educational claims. Applicants can verify accreditation by clicking here. All education claimed by applicants will be verified by the appointing agency accordingly. (Note: If you are selected for this position based on education, an official transcript will be required, prior to your first day.) You must meet all qualification requirements by the closing date of this announcement. Special Instructions for Foreign Education: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in accredited U.S. education programs; or full credit has been given for the courses at a U.S. accredited college or university. For further information, click here. Translated transcripts are required.
Required Documents
Your complete Application Package (containing the above required documents) must be received no later than 11:59 pm Eastern on 02/20/2026. To apply for this position, you must submit a complete Application Package which includes: Resume - All Applicants: You must submit a resume (a two page or less resume is required) containing the following pieces of information for each job entry listed in your employment history: Official position title, Employer name and contact information, Start and end dates (including month and year), Indicate full-time or number of hours worked per week if part-time, and A list of duties performed and accomplishments. If you are a current or former Federal employee: You must submit your most recent SF-50 (Notification of Personnel Action) or equivalent agency form. Do not submit an award SF-50, these do not contain sufficient information about your appointment. Your SF-50 should list the full position title, series, grade and step, organization, duty location, service computation date, effective date, and your service type and tenure status. Submit a copy of your most recent performance evaluation or appraisal, signed, showing your final rating. If a performance appraisal is not available submit a statement explaining why one is not available. Note: See USAJOBS Current & Former Employees for more information. Due Weight for Performance: You must submit a copy of your most recent performance appraisal. If you do not have your most recent performance appraisal/evaluation, please submit a statement as to why it is not available. If you are a Veteran or a qualifying parent or spouse: When claiming a Veteran's Preference, you must submit your last DD-214 (Certificate of Release or Discharge from Active Duty) form, specifically the Member #4 Copy, indicating dates and character of service and discharge type. If you are a Veteran with a service-connected disability rating, you will need to additionally submit the SF-15 (Application for 10-point Veterans Preference) and a copy of your VA Letter stating your disability rating. If you are the qualifying parent or spouse of a disabled, deceased, or deployed Veteran, and are seeking a derived preference eligibility, you must submit appropriate supporting documentation such as the Veterans DD-214, SF-15, VA Letter, and/or Permanent Change of Station (PCS) orders. See Veteran Family Preference for more information. If you are applying for consideration under the Military Spouse Appointing Authority: Spouse of a member of the armed forces on active duty: documentation showing 1) your spouse's active-duty status and 2) your marriage to the member of the armed forces (i.e., a marriage certificate or other legal documentation verifying marriage). Spouse of service members who incurred a 100% disability because of the service member's active-duty service: documentation showing 1) the member of the armed forces retired, or was released or discharged from active duty, with a disability rating of 100 percent; and 2) documentation of marriage. Spouse of service members killed while on active duty: documentation showing a) the member was released or discharged from active duty due to his or her death while on active duty; b) the member of the armed forces was killed while serving on active duty; c) proof of the widow or widower's marriage to the member of the armed forces and d) a statement certifying that the individual seeking to use the authority is the un-remarried widow or widower of the service member. If you are a person with a disability, claiming eligibility under Schedule A: You must submit "proof of a disability" documentation ("Proof of a disability" is a letter stating that you have an intellectual disability, severe physical disability or psychiatric disability). You must get this letter from your doctor, a licensed medical professional, a licensed vocational rehabilitation specialist, or any Federal, state, or local agency that issues or provides disability benefits. If you are a displaced Federal employee claiming eligibility under CTAP or ICTAP: You must submit your separation notice or agency RIF letter from your agency OR if you have not yet been separated, you can provide the letter of intent to separate you from the agency because of reduction-in-force. Submit a copy of your most recent performance appraisal and SF-50 showing current/former position, grade, promotion potential, and duty location OR Certification of Expected Separation, Reduction-In-Force Separation Notice, or Notice of Proposed Removal; SF-50 that documents the RIF separation action; and most recent performance appraisal. If you are using education to qualify for this position, or education is required: 1.You must submit a transcript, which may be unofficial, as long as it contains a full listing of courses, credit earned, grade and grade-point-average, subject area, degree(s) earned, and dates of award.
How to Apply
Please read the entire announcement and all the instructions before you begin an application. To apply for this position, you must complete the initial online application and submission of the required documentation specified in the Required Documents section above. The complete application package must be submitted by 11:59 PM (ET) on the closing date of the announcement to receive consideration. The application process is as follows: 1. To begin the application process, click the Apply Online button. 2. Answer the questions presented in the application and attach all necessary supporting documentation. Occupational questionnaire can be previewed here:https://apply.usastaffing.gov/ViewQuestionnaire/12890320 3. Click the Submit Application button prior to 11:59PM (ET) on the announcement closing date. 4. If you are required to complete any USA Hire Assessments, you will be notified after submitting your application. The notification will be provided in your application submission screen and via email. The notification will include your unique assessment access link to the USA Hire system and the completion deadline. Additionally, in USAJOBS you can click "Track this application" to return to your assessment completion notice. 5. Access USA Hire using your unique assessment link. Access is granted through your USAJOBS login credentials. 6. Review all instructions prior to beginning your assessments. You will have the opportunity to request a testing accommodation before beginning the assessments should you have a disability covered under the Rehabilitation Act of 1973 as amended. 7. Set aside at least 3 hours to take the USA Hire assessments; however, most applicants complete the assessments in less time. If you need to stop the assessments and continue later, you can re-use your unique assessment link. 8. Your responses to the USA Hire Assessments will be reused for one year (in most cases) from the date you complete an assessment. If future applications you submit require completion of the same assessments, your responses will be automatically reused. For more general information, system requirements, reasonable accommodation information, and to request assistance regarding the USA Hire Assessments, review the following resources: https://help.usastaffing.gov/Apply/index.php?title=USA_Hire_Assessments. To update your application, including supporting documentation: During the announcement open period, return to your USAJOBS account, find your application record, and click Edit my application. This option will no longer be available once the announcement has closed. To view the announcement status or your application status: Click on this: https://www.usajobs.gov/Help/how-to/application/status/. Your application status page is where you can view your application status, USA Hire assessment completion status, and review your notifications sent by the hiring agency regarding your application.
