Administrative Professional 4 (Legal Division)

30 mos. exp. or 30 mos. trg. in secretarial/administrative professional field.

-Or completion of associate core coursework in secretarial science or business office applications from accredited career school or community college; 12 mos. exp. in secretarial/administrative professional field.

-Or 12 mos. exp. as Administrative Professional 2,16872.

-Or equivalent of Minimum Class Qualifications For Employment noted above.

Job Skills: Administrative Support/Services

The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting.

The Ohio Department of Children and Youth does not provide employment-based visa sponsorship.

All answers to the supplemental questions must be supported by the work experience/education provided on your civil service application. Attachments will not be considered as part of your application.

Selection devices such as a structured interview, proficiency instrument, and/or assessment may be required for this position. Applicants must demonstrate proficiency with a passing score of applicable selection device to be considered for this position. Regardless of a passing or failing score, all results will be maintained for 6 months. Applicant with a passing score will be retained and utilized for a 6-month period. Applicant with a failing score in the same position may not re-take the same selection device for a 6-month period.

Travel required, as needed. Must provide own transportation or in order to operate a state vehicle, you must have a valid driver’s license.

About us

Our mission is to promote positive, lifelong outcomes for Ohio youth through early intervention, quality education, and family support programs. At DCY, we offer our employees a rewarding work experience in public service helping Ohioans achieve a sustainable lifestyle that includes generous benefit options and a flexible work life balance making our agency a great place to work! To learn more about DCY, please visit our website at Department of Children and Youth | Ohio.gov. 

Location Requirements 

DCY’s core hours of operation are Mon-Fri from 8\:00am to 5\:00pm, however, daily start/end times may vary based on operational need across DCY divisions.  Employees may begin as early as 7\:00am & as late as 9\:00am, based on supervisory approval. This position performs work on-site daily at DCY’s office space. 

Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes:

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
• Public Retirement Systems (such as OPERS, STRS, SERS, and HPRS) & Optional Deferred Compensation (Ohio Deferred Compensation)

*Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.

The Ohio Department of Children and Youth is seeking a highly organized, detail-oriented Administrative Professional 4 to provide advanced administrative and communications support to our Legal Division. This role manages complex calendars and meetings, prepares correspondence and presentations, coordinates events, maintains confidential records, and serves as a key liaison across internal teams and external partners. The position also supports website and SharePoint updates, digital and promotional asset management, and basic office equipment coordination. Ideal candidates are strong communicators, adept at balancing multiple priorities, and comfortable working in a fast-paced, mission-driven environment. 

• Provide advanced administrative support to the Legal Division, including complex calendar management, meeting coordination, and preparation of agendas and minutes. 
• Draft and edit correspondence, presentations, and other communication materials for internal and external audiences. 
• Serve as a central liaison for the division, coordinating information flow across teams, partners, and the public. 
• Maintain confidential records and support website, SharePoint, and digital content updates. 
• Assist with event coordination, including logistics, materials, and on-site support at community or partner events. 

• Manage basic office equipment needs—troubleshooting issues, coordinating repairs, and supporting procurement research.

   

• Support project tracking, forms management, list maintenance, and general administrative needs for the division.

   

 Preferred Qualifications\: 

• Experience supporting legal, government, or policy-related teams. 
• Strong writing and editing skills, including drafting correspondence and preparing presentations. 
• Proficiency with Microsoft 365 tools (Outlook, Teams, PowerPoint, Word, SharePoint). 
• Experience updating websites, SharePoint sites, or managing digital content. 
• Demonstrated ability to handle confidential or sensitive information with discretion. 
• Familiarity with public sector processes or administrative procedures.

Pay Information

Unless required by legislation or union contract, starting salary will be step 1 of the salary range associated with this position. New hires advance to the next step in the range after 6 months and annually thereafter. Based on collective bargaining and legislative activity, there may be cost of living increases awarded annually. Additional longevity supplements begin after 5 years. The current wage progression for this position is in the table below.

Background Check Information

The final candidate selected for the position will be required to undergo a criminal background check. Criminal convictions do not necessarily preclude an applicant from consideration for a position. An individual assessment of an applicant's prior criminal convictions will be made before excluding an applicant from consideration.

Status of posted positions

You can check the status of your application online be signing into your profile and clicking the “My Jobpage” tab to view completed submissions and submission details. If you have questions other than your applications status, please direct them to DCY.HumanResources@childrenandyouth.ohio.gov.