Legal Assistant, Estates Department

Harwood Lloyd, LLP of Hackensack, NJ, is looking to hire a full-time Legal Assistant, to join us in our Estates Department. Are you a forward-thinking team player who is determined to succeed? Would you like to work for a successful law firm that is not only known as being trustworthy and hardworking but also dedicated to giving back to our community? Are you an energetic problem solver who is passionate about the law? Do you want to be part of a diverse team that serves people from a variety of backgrounds and experiences? If so, please read on!

We offer a competitive benefits package for our full-time employees that includes health, dental, and vision insurance, long-term disability, firm-paid life insurance, a 401(k) plan with matching and profit sharing, generous paid time off allowance (PTO), and paid holidays. Perks like mid-week bagels, pizza luncheons, company outings, and much more are also enjoyed by our staff! If this sounds like the right opportunity for you, please apply now!

ABOUT HARWOOD LLOYD, LLP

Harwood Lloyd, LLP is a full-service law firm that proudly serves regional and individual clients by offering the personal attention and service of a boutique firm with the experience and quality of a large national firm.

Today, our firm has grown to a roster of over 35 attorneys, each of whom has been carefully selected to ensure that we can meet the increasing demand for high levels of sophistication in every segment of the metropolitan area's expanding market. Harwood Lloyd's talent has been recognized by top publications in the legal industry, including US News - Best Lawyers in America "Best Law Firms," 201 Magazine's Top Lawyers, and Super Lawyers.

Our team shares the common goal of providing clients with high-quality customer service and excellent legal representation. We strive to create an environment where employees feel empowered to thrive personally and professionally.

LEGAL ASSISTANT, ESTATES DEPARTMENT

We are seeking a skilled and detail-oriented Estate Legal Assistant with 3-5 years of experience to support our estates practice. The ideal candidate will have strong knowledge of estate planning processes and documentation, excellent organizational skills, and the ability to work efficiently in a fast-paced law firm environment.

Your positive, can-do attitude makes you a joy to work with for both clients and staff alike. While you are organized and love the satisfaction of getting things done, you are also a people person and enjoy interacting with colleagues throughout your workday. Though you are self-directed and able to work independently, you are also a team player who collaborates well with everyone at the firm to make things happen for our clients. You feel great about working for an ethical firm where customer service is a priority.

RESPONSIBILITIES:

• Prepare, proofread, and format estate planning documents, including powers of attorney, health care directives, and related engagement correspondence.
• Maintain and organize client files, both electronic and physical, ensuring accuracy and compliance with firm protocols.
• Coordinate client meetings, manage attorney calendars, and prepare meeting materials.
• Communicate regularly with clients, financial institutions, and other professionals in a professional and timely manner.
• Assist with billing and invoicing as needed.
• Manage incoming and outgoing mail, intake calls, and emails, maintaining a client-focused approach.
• Keep attorneys abreast of deadlines, case status updates, and required follow-ups.

QUALIFICATIONS:

• 3-5+ years of experience supporting estate planning, or probate attorneys in a law firm environment (preferred; strong candidates with equivalent experience considered).
• Proficiency with Microsoft Office (Word, Outlook, Excel), document management software (e.g., iManage,; Clio, NetDocs, or similar), and practice management systems.
• Excellent written and verbal communication skills.
• Strong attention to detail, organizational skills, and ability to handle confidential information.
• Ability to multitask and manage priorities with minimal supervision.
• Familiarity with calendar/scheduling for legal deadlines such as probate filings.
• Client service mindset with professional phone and email etiquette.
• Notary public certification a plus.

Are you able to prioritize tasks effectively? Can you function under pressure from deadlines? Do you have excellent communication skills? Are you flexible and resilient in an ever-evolving atmosphere? Do you exhibit sound judgment? Can you maintain strict confidentiality? If so, then you may be perfect for this position!

WORK SCHEDULE

This is a full-time, Monday-Friday, 9:00 am - 5:00 pm position. Must work On-site

READY TO JOIN OUR LAW FIRM?

If you feel that you would be right for this position at our law firm, please fill out our initial 3-minute, mobile-friendly application. We look forward to meeting you!

Salary

• $65,000 - $72,500/hour