Legal Secretary (Transcriptionist)

Our Legal Secretaries assist our attorney teams with their scheduling and daily administrative needs in order to allow our timekeepers to use their billable time effectively.  Our Legal Secretaries focus primarily on transcription but operate at a high degree of technical proficiency, have a passion for organization and efficiency and are solution-oriented. Candidates should work well both independently and within a team to assist our attorneys in scheduling, calendaring and the production of documents. 

Roles & Responsibilities:

• Manages the dictation of assigned attorneys and paralegals by transcribing directly
•  Reviews and saves incoming mail, emails, and faxes
• Assists assigned attorneys with their schedules and scheduling 
• Assists with client billing and attorney travel and expense reports 
• Reviews and edits client bills during monthly prebill process
• Assists with opening, maintaining, and closing files
• Responds to record and legal documentation requests, as needed
• Answers phone calls, takes messages or transfers calls to appropriate parties 
• Submits vendor invoices for payment
• Drafts and updates client budgets
• Works with highly confidential information and always maintains utmost confidentiality  
• Acts in a stewardship capacity for MVP, works as a genuine, confident, functional member of the team, is hardworking with the ability to be innovative and firm focused in alignment with our core values 
• Other duties as assigned

• High school diploma AND a minimum of 1 year of recent experience in a law firm/professional services environment or as a medical/legal transcriptionist
• Superb communication/customer service skills - both written and verbal
• Microsoft Office proficiency

• Organized
• Ability to juggle multiple high priority tasks at a time
• Prior experience with Big Hand and/or Litify is a plus