Deputy Court Clerk

A deputy court clerk provides administrative and clerical support to a local, state, or federal court system, and is responsible for ensuring all logistical details of court proceedings run smoothly as they are a fundamental part of the judicial system. The responsibilities of the deputy court clerk include examining the authenticity of legal documents submitted to the court and obtaining information from litigants, witnesses, and attorneys; uphold all court files and records to ensure they stay up-to-date and accessible; ensure that all legal documents submitted adhere to the law and court procedures; handle all court’s receipts: receipts for court fees, fines, and licenses while maintaining accurate record keeping. The deputy court clerk should possess the ability to communicate clearly and effectively, both orally and in writing, to reply to inquiries from the general public, judges, court officials, lawyers, and other law enforcement agents. The deputy court clerk must also strive to maintain a good relationship with judges, court officials, and other law enforcement agents by demonstrating strong interpersonal skills. The deputy court clerk also demonstrates the ability to handle sensitive documents and confidential information both responsibly and discretely. The deputy court clerk may also perform other duties such as, answering phones, send faxes, responding to emails, data entry and other clerical duties as needed. 

Qualifications:

• Strong oral and written communication skills.
• Excellent organizational skills and attention to detail.
• Ability to handle confidential information responsibly.
• Proficiency in standard office practices and clerical tasks.
• Strong interpersonal skills to work effectively with diverse groups of people.

Key Responsibilities:

• Review and verify the authenticity of legal documents submitted to the court.
• Gather and provide information to litigants, attorneys, witnesses, judges, and court officials.
• Maintain accurate and up-to-date court records, files, and documentation.
• Ensure all legal documents comply with court procedures and applicable laws.
• Process court receipts, including fees, fines, and licenses, while ensuring accurate recordkeeping.
• Handle sensitive documents and confidential information with discretion and integrity.
• Provide excellent communication, both written and verbal, when interacting with the public, court personnel, and law enforcement officials.
• Foster positive working relationships with judges, attorneys, and court staff through strong interpersonal skills.
• Perform additional clerical tasks as needed, including answering phones, sending faxes, responding to emails, and data entry.

Job Skills :

• Basic Clerical Skills

• Typing (35 WPM minimum required)

• Data entry

• Customer service

• Legal documentation

• Attention to detail

• Communication

• Time-management

• Organization

• Computer literacy

• Multi-tasking