Legal Assistant

Position Summary: Join a dynamic legal team where your contributions truly matter. As a Legal Assistant, you’ll play a key role in supporting attorneys by delivering high-quality administrative and secretarial assistance. This position involves a mix of specialized tasks and collaborative efforts across our Tampa office and other Bradley locations. You’ll primarily support a group of attorneys while also providing backup assistance as needed. Key Responsibilities: Deliver exceptional service to both internal and external clients Draft routine correspondence, memoranda, and legal documents such as contracts, agreements, amendments, and other transactional materials Professionally handle incoming calls, relay messages, and manage communications related to legal matters Expertly manage outgoing communications including faxes, mail, FedEx packages, and interoffice correspondence File documents accurately—both electronically and in hard copy—ensuring compliance with jurisdictional requirements Proactively anticipate attorney needs to enhance efficiency (e.g., drafting correspondence and transactional documents in advance) Proofread all documents meticulously for accuracy and completeness before distribution or filing Prepare and submit client intake forms with precision Organize and maintain files and records for transactional matters Monitor progress of ongoing matters and follow up to meet deadlines Use standard naming conventions when scanning, emailing, and saving documents in the document management system Update contact records in Outlook and firm databases Request pre-bills and statements, prepare them for signature, and distribute accordingly Track client deadlines and calendar appointments regularly Coordinate logistics for meetings, closings, client engagements, and attorney travel Support CLE compliance, presentations, training programs, and other non-billable activities Develop expertise in tasks specific to your assigned practice group, including drafting correspondence, spreadsheets, reports, and transactional documents Provide support to both legal and non-legal personnel as needed Serve as a Notary Public when applicable Perform other duties as assigned Job Requirements: High School Diploma required; Bachelor’s degree preferred Prior legal assistant experience required; 5 years min preferred Strong preference for candidates with transactional law experience Solid understanding of legal terminology, documents, and transactional law processes Advanced proficiency in MS Word, Outlook, Excel, and document management systems Experience with NetDocs and e-Filing systems strongly preferred Quick adaptability to new software tools Excellent verbal and written communication skills High attention to detail and strong organizational abilities Ability to thrive under pressure in a fast-paced environment Skilled in multitasking and meeting tight deadlines Strong client service orientation and team collaboration skills Demonstrated initiative, flexibility, and resilience Self-motivated with the ability to work independently Physical activity may be required depending on tasks Why Join Bradley? We offer more than just a job — we provide a place to build your career. Bradley offers: Competitive salaries, commensurate with experience. Comprehensive benefits including medical, dental, vision, life, disability, and retirement. Professional development support, including CLE tracking and training programs. A collaborative, inclusive, and supportive culture.