Legal Coodinator

Position Description:

Support the legal team by combining strong data management skills with paralegal expertise to help administer complex mass tort settlements. This role plays a key part in ensuring accurate documentation, efficient workflows, and clear communication with internal teams, external partners, and claimants. The Legal Coordinator contributes to Milestone’s mission of delivering principled, client-centered legal solutions with empathy and precision.

Essential Duties & Key Responsibilities: 

• Manage and organize large volumes of legal data and case documentation across multiple settlement programs.
• Assist attorneys with document review, legal correspondence, and preparation of settlement materials.
• Ensure compliance with settlement agreements, court orders, and internal protocols.
• Track deadlines, claimant statuses, and project milestones using internal systems and spreadsheets.
• Support post-settlement processes, including release tracking, lien coordination, and claimant outreach.
• Maintain confidentiality and handle sensitive information.
• Communicate professionally with claimants, law firms, and third-party vendors.
• Prepare and submit legal filings and documentation as needed.
• Collaborate with internal teams to ensure timely and accurate data entry and reporting.
• Identify and resolve data inconsistencies and operational issues.
• Assist with onboarding and training of new team members.
• Maintain accurate records and ensure all case files are up to date.
• Respond promptly to internal and external communications to keep projects on track.
• Provide administrative support for legal projects and deliverables.
• Help resolve claimant concerns and escalate issues when appropriate.
• Contribute to a collaborative, organized, and client-focused team environment.

Requirements & Qualifications: 

• Bachelor’s degree or paralegal certification preferred.
• Minimum of 2 years of experience in a legal support or paralegal role, ideally in mass tort or complex litigation.
• Strong proficiency in Excel and legal case management systems.
• Ability to manage and analyze large datasets accurately.
• Comfortable working independently and as part of a team in a fast-paced environment.
• Familiarity with post-settlement processes such as release administration and lien resolution is a plus.

Physical Demands:

 The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit, use hands to finger, handle, or feel objects, tools, or controls; and reach with hands, talk, and hear. The employee frequently views a computer monitor and frequently uses a computer keyboard. Specific vision abilities required by this job include close vision, peripheral vision, depth perception, and the ability to adjust focus. The employee is regularly required to be mobile, and the employee occasionally travels both short and long distances via a variety of conveyances.