Executive Assistant to Managing Partner

Who We Are

At Benesch we pride ourselves on exceeding expectations and building trust not only with our clients but with our employees - Benesch's #1 asset. Committed to providing not only the highest level of legal service to our clients, Benesch also aspires to create a positive work environment for our employees. Our Firm continues to earn placement on Chicago and Cleveland's Top Workplaces list, along with Cleveland's NorthCoast 99 Top Workplaces rankings. We also continue to advance on the AmLaw 150 list, placing us among the top 150 law firms in the country.

Benesch is proud to be recognized for being a Firm that attracts and retains top talent - making Benesch a great place to work. We offer a hybrid schedule, career development and growth, transparent and visible leadership teams, and a place where diversity, equity and inclusion is celebrated. In addition, the Firm offers a full array of benefits which can be viewed at www.mybeneschbenefits.com.

Working with Us - Come and "Be Benesch!"

We are one of the fastest growing firms in the nation, and have offices in Chicago, Columbus, San Francisco, New York City, and Wilmington. We continue to expand our geographic footprint and value the talent that comprises each of our locations. If you are someone who champions a First in Service approach and are ready to be part of an exciting and growing Firm, we would invite you to apply to join our team.

Want to know more? To hear from some of our team, click here: https://www.beneschlaw.com/careers/index.html

Benesch is proud to announce the opening for an Executive Assistant to the Managing Partner in our Cleveland office! This position is hybrid and has work from home flexibility.

Position Summary

Do you enjoy a fast-paced environment where every day brings something new, exciting and challenging? Do you have experience being the face of an Executive or Managing Partner? Do you have prior experience organizing and overseeing gift giving at a high-volume level? Then our Executive Assistant position may be right for you. This role works to support the needs of our Managing Partner in conjunction with the other members of his support team members. This role is perfect for the executive assistant who has a strong sense of organization, near perfect attention to detail and accuracy, experience with heavy scheduling and time management. Join Benesch in the pivotal role as an executive assistant.

The Executive Assistant serves as a key member of the Managing Partner's support team, working collaboratively to ensure the highest standard of service for the Firm's Managing Partner. The Executive Assistant oversees the Firm's internal and external gifting program on behalf of the Managing Partner and provides essential support in the planning and execution of client events, meetings, and communications. Additional responsibilities include comprehensive calendar management, administration of sports ticket allocations, and addressing a variety of needs as directed by the Managing Partner. The Executive Assistant provides an exceptional level of service to clients, guests, and employees of the Firm.

Essential Functions

1. Selects gifts on behalf of the Managing Partner and ensures orders are accurately placed and reach their destination timely. This includes all attorney birthday gifts, milestone anniversary gifts, and both internal and external thank you, deal closing, and trial gifts, wedding, client promotional and baby gifts, and miscellaneous gifting. This can include trips and dinners including sending calendar invites with details to the recipient.

2. Maintains a list of recipients, specific preferences and gifts sent on behalf of the Firm from the Managing Partner.

3. Helps manage the logistics of Firm-hosted events including but not limited to: securing venues, invitations/RSVPS, managing the budget, processing invoices and liaising with clients and suppliers.

4. Assists with the coordination of the complex and ever-changing schedule of the managing partner which includes but is not limited to personal travel and logistics, adding detailed agenda's for client board meetings and events, and other deliverables optimizing the Managing Partner's ability to bring value to the Firm.

5. Writes and sends email introductions between clients, potential clients and investor contacts for investments/fundraises utilizing deck, fact sheet, teaser, etc.

6. Administers all Firm sport ticketing and distribution on behalf of the Managing Partner and delegates to the appropriate client, vendor or employee as required.

7. Quickly adapts to any last-minute changes regarding plans, tickets, events and ensures all involved parties have up to date information.

8. Tracks expenses, receipts and gifting details in order ensure timely reimbursement.

9. Works seamlessly with Managing Partner's support team to ensure that all the Managing Partner's administrative and high-level needs are met and that his schedule and calendar are updated at all times.

10. Communicates properly and promptly with Benesch personnel as well as external contacts at all times while exhibiting a high level of customer service.

Additional Responsibilities

1. Performs other duties as assigned.

2. Serves as a professional liaison between the Managing Partner as well internal and external customers.

3. Provides general support for the Firm's ongoing business development interests.

Qualifications

The Executive Assistant must have a High School Diploma. A minimum of 5 years' experience as an executive assistant supporting top leadership is required. Experience supporting a Managing Partner or CEO in a professional services or legal environment is highly preferred. An Associate's degree from a professional legal/business school or equivalent is desirable. The successful Executive Assistant has experience with gifting programs, event coordination, and complex calendar management. Strong communication skills, proficiency in Excel, Word, and Outlook, and a keen attention to detail are essential. The ability to work independently, manage shifting priorities in a fast-paced environment, and follow through on tasks is required. Flexibility for extended hours is also necessary.

Benesch is an equal opportunity employer. We strongly value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability (where applicant is qualified to perform the essential functions of the job with or without reasonable accommodations), medical condition, protected veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law.

Applicants who are interested in applying for a position and require special assistance or an accommodation during the process due to a disability should contact the Benesch Human Resources Department by phone at 216-363-4578 or email Christine Watson at cwatson@beneschlaw.com.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities