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Job Description
Job Title: Paralegals and Legal Assistants
Employment Type: Contract
Work Hours: 40 hrs./week
Work site: Hybrid
Location: 44 Holland Ave, Albany, NY 12229
Job Duration: 2 Years
Closing: 10/21/2026.
Legal Assistant (working title: Grants Specialist)
The New York State Office for People with Developmental Disabilities (OPWDD) is seeking a focused, motivated, and highly organized candidate to join the Central Office Grants Management Unit (GMU). The Grants Specialist will work directly under the Associate Director of Contracts and serve as a high-level operational partner, ensuring smooth workflows across contracts, procurements, and unit administration.
Primary Responsibilities
Technical Qualifications
Additional Information
The Nexus Staff Difference:
Job Title: Paralegals and Legal Assistants
Employment Type: Contract
Work Hours: 40 hrs./week
Work site: Hybrid
Location: 44 Holland Ave, Albany, NY 12229
Job Duration: 2 Years
Closing: 10/21/2026.
Legal Assistant (working title: Grants Specialist)
The New York State Office for People with Developmental Disabilities (OPWDD) is seeking a focused, motivated, and highly organized candidate to join the Central Office Grants Management Unit (GMU). The Grants Specialist will work directly under the Associate Director of Contracts and serve as a high-level operational partner, ensuring smooth workflows across contracts, procurements, and unit administration.
Primary Responsibilities
- Assist in development and organization of various solicitations, contracts, and grants, including tracking/monitoring throughout the process, and performing administrative review of proposals.
- Manage evaluation documentation, process files in internal databases and the Statewide Financial System (SFS), and coordinate evaluation logistics.
- Streamline unit operations, maintain structured filing systems, and keep complex tracking spreadsheets up to date.
- Monitor multiple shared email inboxes, and communicate professionally with external vendors, stakeholders, and staff throughout the agency.
- Perform a wide variety of activities associated with contractual and administrative services, including but not limited to research, proofreading, compliance, scheduling, recording meeting notes
- Provide general administrative support to the Bureau of Contract and Grants Management which includes the Contract Management Unit (CMU) and the GMU.
- Drive special initiatives and support unit leadership with research and ad-hoc projects.
Technical Qualifications
- At minimum an Associate degree, Bachelor degree preferred (recent graduates are encouraged to apply).
- Employment history of at least 2 years (office experience preferred).
- Ability to comprehend and interpret complex written materials; excellent writing, analytical, communication, and organizational skills; experience with Microsoft applications (*Excel*); ability to learn new software systems and technology quickly; ability to meet deadlines, adapt to changing tasks, and handle multiple priorities.
Additional Information
- Monday through Friday, 7:30-3:30 or 8:00-4:00
- Total hours will be 37.5 hours per week. Overtime is not expected.
- This position qualifies for up to 50% telecommuting (up to 2-3 days per week, no more than 5 days every 2 weeks) after an initial training period and subject to department head approval. A laptop will be provided for in-office and at home use.
- The building is accessible on CDTA Bus Route 13, 18, 100, and 734.
- Free parking is available at this location.
- Interviews will be conducted in person.
- On the job training will be provided.
The Nexus Staff Difference:
- Our outstanding healthcare coverage, including dental and vision, begins in just 30 days after you join us.
- We offer weekly payments via ACH (Automated Clearing House).
- Serving as Prime Vendors to New York State and New York City for over 10 years.
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