This position is located with the Bureau of Indian Affairs, Great Lakes Agency in Ashland, Wisconsin. Incumbent ensures the timely preparation of probate cases, maintains probate filing and tracking system, and supporting the BIA probate function. Open Until Filled or the Closing Date whichever comes first: NOTE: Your application will expire in 3 months & you will need to reapply to keep your application active. Term Appointment Not To Exceed 2 Years, May Be Extended Up To 4 years
Duties
- Ensuring the timely preparation of probate cases, maintaining accurate probate filing and tracking systems.
- Assisting Probate Specialist in preparation of guidance; maintaining statistical records on estate planning, and summary distributions.
- Maintaining data in automated probate tracking systems.
- Changing appropriate records (manual and automated) to reflect changes in records as a result of Orders issued.
- Receiving calls and visitors and answers inquiries from owners of trust and restricted land regarding rules governing probate; etc.
Salary
Qualifications
EXPERIENCE AND EDUCATION REQUIREMENTS: (OPM Operating Manual, Qualification Standards The following shows the amounts of education and/or experience required to qualify for positions covered by this standard. GS-04: 1-year general experience OR 2 years above high school. General Experience GS-4: Progressively responsible clerical, office, or other work that indicates ability to acquire the particular knowledge and skills needed to perform the duties of the position to be filled. GS-05: 1 year of specialized experience equivalent to GS-04 OR 4 years above high school. Specialized Experience: Maintenance to statistical records; prepare documents for distribution; perform research and assemble data; prepare research and assemble data; use of automated systems to provide maintenance of data, track data, answer routine questions regarding governing policies and procedures; use of proper grammar in oral and written communication. Proficiency Requirements: Position with Parenthetical Title of Office Automation - In addition to meeting experience or education requirements, applicants for these positions must show possession of 40 word per minute typing speed. Applicants may meet this requirement by self-certifying their proficiency. Experience using automation and computers for supply management is highly desired. All qualification requirements must be met by the closing date of this announcement. Merit Promotion candidates must also meet time-in-grade requirements by the announcement closing date. Preference in filling vacancies is given to qualified Indian candidates in accordance with the Indian Preference Act of 1934 (title 25, USC Section 472). Additional selections may be made from this announcement if identical vacancies occur in the same location within 90 days from the closing date.
Education
If you are qualifying based on your education, you MUST provide transcripts or other documentation to support your educational claims. Unless otherwise stated: (1) official or unofficial transcripts are acceptable, or (2) you may submit a list with all of your courses, grades, semester, year, and credit for the course. All materials must be submitted by the closing date of the announcement. If more than 10 percent of your undergraduate course work (credit hours) were taken on a pass/fail basis, your claim of superior academic achievement must be based upon class standing or membership in an honor society. One academic year of graduate education is considered to be the number of credits hours your graduate school has determined to represent one academic year of full-time study. Such study may have been performed on a full-time or part-time basis. If you cannot obtain your graduate school's definition of one year of graduate study, 18 semester hours (or 27 quarter hours) should be considered as satisfying the requirement for one year of full-time graduate study. If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education which shows the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: FOREIGN EDUCATION
Required Documents
The following documents are required for this position: Resume which details work experience including dates worked (mm/yy-mm/yy); position title; position series and grade (if federal service); work schedule; hours worked per week; relevant duties performed; supervisor with contact information, and 3 professional references and contact information (Do not include current/former supervisors), etc. Important! If your resume does not show complete information for each job entry, your application will be considered incomplete. Specifically: Beginning and ending dates (mm/yy) of employment, Work schedule (Full-time or Part-time), and Hours worked per week. For more information see What should I include in my federal resume On-line Assessment Questionnaire Transcripts (if using education to qualify) - Unofficial transcripts are acceptable; however, an official transcript may be requested at a later time. Veteran's documentation - (if applicable) VA letter on VA letterhead stating your overall combined rating, SF-15, DD-214 (copy 4) reflecting an honorable discharge and dates of active duty military service. Special Appointing Authority documentation (if applying under a special hiring authority) BIA Form 4432 (if claiming Indian preference) Performance Appraisal (if applying under the Land Management Flexibility Act) Current & Former Federal Employees If you are a current career or career-conditional Federal employee OR a former Federal employee who has reinstatement eligibility, you must submit the following by the closing date of this announcement, or you will not receive consideration as such: -- a copy of a recent SF-50 "Notification of Personnel Action" documenting proof of competitive status, tenure, position title, occupational series, grade level and step; and -- your most recent performance appraisal (if you do not have your most recent performance appraisal, please submit an explanation as to why it is unavailable); and -- if applicable, a list of any awards you received in the last 5 years (i.e., superior performance awards, special act or achievement awards, quality step increase, etc.). If you are applying as a VEOA candidate, you must submit a copy of your DD-214 and your letter from the VA reflecting an honorable discharge and that you either completed three years of active duty service or are a preference eligible. For more information see: https://www.fedshirevets.gov/job/shav/index.aspx#veoa. If you are unable to apply online, require reasonable accommodation in the application process if you are an applicant with a disability, or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application. ALL DOCUMENTS MUST BE RECEIVED BY 11:59 PM Eastern Time ON THE CLOSING DATE OF THIS ANNOUNCEMENT. If your application package is incomplete in any way, you will not be considered for this position, and requests for extensions will not be granted. Please double check your application package before you submit it. ADDITIONAL INFORMATION WILL NOT BE SOLICITED OR ACCEPTED BY THIS OFFICE.
How to Apply
ONLINE APPLICATION SUBMISSION: To apply for this position, you must complete the online application and submit the documentation specified in the Required Documents section below. - To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application. - Follow the prompts to select your résumé and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process. - After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process. - You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package, and submit the application. To verify the status of your application, log into your USAJOBS account (https://my.usajobs.gov/Account/Login ); all of your applications will appear on the Welcome screen. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status/ . Certain candidates may be eligible to apply under a special hiring authority including those for disabled individuals, Peace Corps employees, Foreign Service employees, veterans, etc. For more information, visit the following OPM websites: USAJOBS Information Center: https://www.usajobs.gov/Help/; Vets Info Guide: http://www.fedshirevets.gov/. PLEASE NOTE - NO APPLICATION MATERIAL WILL BE ACCEPTED VIA E-MAIL.
