Receptionist

The Mobile, AL office of Burr & Forman LLP seeks a receptionist to work 8:00 am to 4:30 pm Monday through Friday. The role will greet guests and visitors at the front reception area and direct them to appropriate destination of meetings. Tasks include, answering the telephone, directing inquiries to appropriate personnel, and taking and forwarding messages. The ideal candidate will communicate clearly, effectively, and in a pleasant manner while engaged with individuals on the phone and with visitors in the office.

KEY CONTRIBUTIONS

• Handle all front desk receptionist duties including answering multiple phone lines, screening and directing incoming calls, greeting and welcoming clients and visitors, and directing guests to appropriate destinations
• Schedule conference room meetings, manage conference room calendars, and maintain reception area and conference room appearances
• Coordinate orders such as catering for meetings, monthly birthday celebrations, and flowers and gifts for special occasions
• Coordinate Lunchbox program for the Mobile office
• Receive and distribute hand deliveries
• Submit requests for office maintenance and repair to legal administrator
• Assist attorneys and team members with preparation of meetings, hearings, depositions, and trial
• Enter and/or edit time and billing of attorneys and other timekeepers
• Enter and/or edit expenses of attorneys; organize receipts and prepare expense reports and requests for reimbursement
• Scan and label documents into the firm’s document management system
• Open and close client matters
• Assist with other administrative functions, including but not limited to preparing routine letters, memos, and spreadsheets; mailings; proofreading; and organizing client documents and files
• Other essential duties as assigned

THE ESSENTIALS

• A high school diploma or equivalent and relevant office experience are required; a college degree is preferred
• Previous work experience in an office setting is required
• Punctuality, professional image, and pleasant, professional telephone voice are a must
• Strong verbal and written communication skills and attention to detail
• Proficiency in MS Word and Outlook are required; proficiency in MS Excel is a plus
• Highly organized, detail-oriented, and proactive, with a desire to take ownership as a contributing member of the team
• Balance competing priorities and work effectively in a fast-paced environment, exercising patience and professionalism during stressful situations

ADDITIONAL INFORMATION

Burr & Forman is committed to our clients, our colleagues, and our communities. To deliver the highest client service, we recruit the best people and invest in their success. We are active leaders in our local communities and seek to grow and nurture strong relationships with our clients, colleagues, and local communities. It’s the Burr way. If our commitment and values align with yours, please consider joining our team.

Burr & Forman LLP provides a wide range of benefits designed to support our employees and families including comprehensive health insurance, dental and vision insurance, group term life and disability insurance, a 401(k) retirement plan and retirement planning services, paid time off, and free wellness and mental health services among other benefits.

The salary range for this position reflects a reasonable estimate of the range of compensation. Actual compensation is based on a number of factors, including but not limited to, education, work experience, geographic location, skills and competencies, industry knowledge, job responsibilities, market considerations and other business considerations.

Equal Opportunity Employer

Burr & Forman is an equal opportunity employer and is committed to recruiting, hiring, developing, and promoting lawyers and staff without regard to age, race, color, religion, sex, gender, national origin, sexual orientation, military and protected veteran status, gender identity or expression, transgender status, sex stereotyping, pregnancy, genetic information, disability, or any other protected characteristic.

Please view Equal Employment Opportunity, E-Verify, and other related posters at www.burr.com/careers/working-at-burr.