Administrative Assistant I - County Attorney

Linn County is committed to creating a Customer-Centered Culture placing our internal & external customers at the center of everything we do! Why do we do this? We get that question a lot. The answer is simple: We want our customers to have a positive experience. Our co-workers are customers too. Exceptional internal customer satisfaction leads to exceptional customer satisfaction for the public! 

Why work at Linn County?

• Competitive wages with annual pay increases & annual cost of living increase (depending on budget) 
• Medical, dental, vision, short & long term disability, and supplemental life insurance 
• Iowa Public Employee's Retirement Pension Plan (IPERS) 
• Wellness program offering credit on insurance premiums to eligible employees 
• Free on-site fitness centers  
• 100% County paid basic life insurance 
• 12 paid holidays per year 
• Training & professional development opportunities
  
  

• Prepares, files, and monitors a variety of legal documents.  Notifies appropriate parties and ensures legal process continuation.  Schedules meetings, appearances, and court dates. 
• Coordinates the logistics, documentation, and notifications for a variety of legal processes and events including the Grand Jury, material witness, and interstate detainer. 
• Maintains and updates departmental databases and electronic filing systems, ensuring accuracy and compliance. Prepares, files, and tracks information.  Facilitates appropriate notifications, schedules, and deadlines. 
• Performs payroll and personnel functions, time tracking, and accurate reporting in Dayforce and related systems. 
• Tracks, reviews, and monitors departmental budget and grant information; inputs information into management systems and assists with preparing presentations and documentation. 
• Administers accounts payable and receivable processes; processes payments in GovSense and ensures proper coding and documentation for invoices, reimbursements, and payments. 
• Maintains inventory, equipment, and office supplies, ensuring adherence to budget and procurement policies. 
• Provides administrative support to assigned boards, commissions, and teams, facilitating meeting logistics, agendas, communications, including minutes, documentation, and scheduling. 
• Provides administrative support to staff, including administering calendars and emails/correspondence, making travel arrangements, processing expenses, and maintaining reports. 
• Processes and maintains department documents in accordance with regulations, schedules, and procedures. 
• Prepares, monitors, and updates a variety of department reports, lists, and statistics. 
• Makes content updates to department website pages; monitors and responds to general inquiries. 
• Performs reception duties for the department, including responding to and referring inquiries and directing visitors and callers to appropriate personnel or resources. 
• Arranges for building maintenance, repair, and access by contacting vendor or services, ensuring completion of work, and coordinates security/access with Linn County. 
• May act as a leadworker to other administrative support staff, including assigning and reviewing work, training other staff, and providing input into work performance. 
• Serve as backup to the Office Manager, supporting daily operations and staff as needed. 
• Knows the products they personally produce and the customers of each product. Listens to the “Voice of the Customer" and closes gaps between customer expectations and experience whenever possible. 
• Performs other duties as assigned. 

• Work requires knowledge of a specific vocational, administrative, or technical nature, which may be obtained, with six (6) months/one (1) year of advanced study or training past the high school equivalency. 
• Two (2) years of experience working in a responsible clerical position is required.

Monday - Friday 
8 a.m. - 4:30 p.m. 

Read the full description here: Administrative Assistant I (Confidential) Job Description

Learn more about the County Attorney's Office here: Linn County Attorney's Office Website