Staff Assistant

This position is located in the Drug Enforcement Administration (DEA), Office of Administrative Law Judges. This position primary purpose is to directly manages all administrative duties for the office. Ensures efficient and effective flow of staff papers, reports, and recommendations. Keeps management informed on all important appointments and all administrative matters.

Duties

As a Staff Assistant, your typical work assignments may include:

• Plans and develops new methods for coordinating the administrative work of a complex organization.
• Independently performs administrative management functions that service and/or fulfill a number of organizational requirements.
• Plans and develops new methods for providing correspondence services in a complex organization with disparate segments requiring complicated administrative controls.
• Determines pertinent issues and collects relevant information from a wide variety of sources.
• Assists and advises staff on all procedural and administrative aspects of staff actions.

Salary

• $70,623 - $111,087/year

Conditions of Employment

• U.S. Citizenship is required.
• Selective Service: Males born after 12/31/59 must be registered or exempt from Selective Service (see http://www.sss.gov/).
• Successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit: http://www.dhs.gov/E-Verify/.
• Incumbent is subject to random drug testing.
• Selectee may be required to serve a 1-year probationary period (OR 1-year OR 2-year trial period, as appropriate) during which we will evaluate your fitness and whether your continued employment advances the public interest
• Employment is subject to the successful completion of a background investigation. Must be able to obtain and maintain a security clearance.
• All applicants tentatively selected for this position will be required to submit to urinalysis to screen for illegal drug use prior to appointment.

Qualifications

For more information on eligibility requirements see: DEA Employment Eligibility

Applicants must meet all of the required qualification requirements described below by the closing of this announcement.

Applicants applying for the GS 9 Grade Level:

You must have: One year of specialized experience equivalent to the GS-07 grade level in the Federal service (experience may have been gained in the private sector) that demonstrate your ability in: 1) schedules meetings, prepares and distributes meeting materials, such as agendas and other supporting documentation; 2) receives and reviews incoming correspondence prepared for the signature and approval of senior management for clarity and conciseness and ensures it is in accordance with agency policies; 3) tracks requests and communication to ensure timely and accurate responses; and 4) develops and maintains a variety of hard copy files and records that are involved in the operations of the office, as well as computerized databases of key documents.


Applicants applying for the GS 11 Grade Level:

You must have: One year of specialized experience equivalent to the GS-09 grade level in the Federal service (experience may have been gained in the private sector) that demonstrate your ability in: 1) tracks pending action items and confirms staff responsibilities and timelines for completion; 2) plans and coordinates travel, accommodations and transport for senior officials and special guests; 3) works closely with senior officials in management and meeting planning, coordinating policy activities, analyzing logistical issues and recommending alternatives; and 4) develops internal operating procedures to ensure efficiency and consistency with administrative and office procedures.

Additional information on the position qualification requirements are located in the Office of Personnel Management's (OPM) Qualifications Standards Handbook.

Time-In-Grade Requirement: Applicants must meet time-in-grade and time after competitive appointment requirements by the closing date of this announcement.

Education Education requirements do not apply to this vacancy announcement. Other Information For reasonable accommodation at the Drug Enforcement Administration, please contact the Human Resources office listed in this announcement. Veterans Employment Opportunity Act (VEOA): To be eligible for a VEOA appointment under Merit Promotion procedures, the veteran must be a preference eligible or a veteran separated after 3 years or more of continuous active service performed under honorable conditions. Current or Former Political Appointees: The Office of Personnel Management (OPM) must authorize employment offers made to current or former political appointees. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C, Non-career SES or Presidential Appointee employee in the Executive Branch, you must disclose this information to the Human Resources Office. Multiple positions may be filled from this announcement. If eligible, applicants to this announcement may be referred to similar positions in any Division/Office listed in this announcement. Telework eligibility and security clearance requirements may vary for such similar positions. Recruitment and/or Relocation Incentives may be considered and approved under conditions specified provided the agency has determined that the position is likely to be difficult to fill in the absence of an incentive and funding for such an incentive is available. As a condition of employment for accepting this position, you may be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period or trial period your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest. Required Documents

All required documents listed below, that are applicable to you, must be submitted to our automated system by 11:59 p.m. Eastern Time (ET) on the closing date of this announcement.

1. Resume - must be no more than two pages in length; resumes exceeding two pages will be removed from consideration. Resume should include applicants' name, email address, phone number, relevant work/volunteer experience, education and training. Include the start and end dates (from month/year to month/year), work schedule (e.g. part or full-time), the number of hours per week worked/volunteered, job title and description of duties performed. Education/Certification/Licensure when relevant or required for position. See Guidance for Applicants on 2-Page Resume and visit the USAJOBS Help Center for more information.
2. Transcripts, if applicable and you are qualifying based on education. See the Qualification and Education sections of this announcement for more information. If selected, an official/sealed college transcript(s) will be required to verify education prior to employment.
3. SF-50 (Notification of Personnel Action), if applicable: SF-50(s) must show the effective date, position title, series, grade, salary, tenure, competitive status, position occupied, full promotion potential, and name of agency. Multiple SF-50s may be needed to show all required information. Award SF-50s often do not show the required information. To verify the time in grade requirement, applicants must submit a SF-50 verifying the highest grade held for at least 52 weeks. Examples include, promotions with an effective date greater than one year, within grade increases demonstrating the highest grade held for at least 52 weeks or appointments/conversion of appointments with an effective date greater than one year.
4. ICTAP/CTAP - Career Transition Assistance Program documentation, if applicable. This includes copies of your agency notice (e.g. Certification of Expected Separation, Reduction-In-Force Separation Notice, or Notice of Proposed Removal), most recent performance rating and more recent Notification of Personnel Action (SF-50) noting current position, grade level and duty location.
5. Veteran Documentation, if applicable.

• Veterans who are preference eligible OR who have been separated from the Armed Forces under honorable conditions (honorable or general discharge) after 3 or more years of continuous active service may apply under the Veterans Employment Opportunities Act (VEOA). You must submit a DD-214 Certificate of Release or Discharge from Active Duty (Member Copy 4 preferred) showing the dates you served as well as your type of discharge and qualifying service campaign medals OR if you are still on active duty, you MUST submit a certification on letterhead from your military branch which contains your military service dates, expected date of discharge or release, and the character of service to show that your military service was performed under honorable conditions. The expected date of discharge or release must be no later than 120 days after the certification is submitted for consideration for this job announcement. Current Federal employees applying under the VEOA must submit a qualifying SF-50 to show time-in-grade requirements.
• If you are applying as a preference eligible with a compensable service-connected disability of 30% or more, you must submit the documentation required by the SF-15 (Application for 10-Point Veteran Preference) to support your claim (e.g., DD-214, official statement from the Department of Veterans Affairs). For applicants claiming 10-point derived veterans' preference (i.e., spouses, widows/widowers or mothers of veterans), a completed SF-15 must be submitted with the application with all required supporting documents listed on the form.
• For more veterans' preference information, visit the USAJOBS Help Center.

1. Non-competitive or special hiring authority eligibility documentation, if applicable. Examples of such authorities include: Schedule A individuals with disabilities, returning Peace Corps or AmeriCorp VISTA volunteer, Fulbright/Gilman/CLS alumni, etc.
2. ICTAP/CTAP documentation, if applicable. This includes copies of your agency notice, most recent Performance Rating and more recent Notification of Personnel Action (SF-50) noting current position, grade level, and duty location.
3. Current or Former Land Management Employee documentation, if applicable. Visit the Forest Service's site for required documentation.
4. Other Qualification Documentation (e.g. certificates, certifications, etc.), if applicable. See the Qualification section of this announcement for more information.

How to Apply

Prepare your application in USAJOBS

During the application process you can review, edit, delete, and update your information. We'll automatically save your progress as you go, so you won't lose any changes. You have until 11:59 p.m. Eastern Time (ET) on the closing date of this announcement to complete the application process.

STEP 1: Select the "Apply" button and follow the instructions to register or sign into USAJOBS.
STEP 2: Submit your resume. Resume must not exceed two pages. Please see the Required Documents section for specific information that should be outlined in your resume.
STEP 3: Complete the online assessment questions.
STEP 4: Submit all required documentation applicable to you, as listed in the Required Documents section.

Alternate Application Procedures: If applying online poses an extreme hardship, you may request alternate application procedures to submit your application package. Contact the Human Resources office listed on the announcement between the business hours of 8:15 a.m. and 5:00 p.m. ET at least 2 working days prior to the closing date of this announcement. The application package for alternate application procedures must be submitted and received in the Human Resources office no later than 11:59 p.m. ET on the closing date of this announcement. Paper applications and information sent by mail will not be accepted.