Legal Secretary - Confidential

ESSENTIAL FUNCTIONS
Plans, organizes, and carries out legal support functions for an assigned area; serves as legal secretary, performing a variety of legal support work; may provide direct support for staff attorneys; interviews office visitors and telephone callers, answering inquiries, responding to concerns, and referring them to other staff as appropriate; may personally prepare or assist with the preparation of a wide variety of legal documents, such as motions, briefs, court orders, notices, and subpoenas; receives documents and referrals from courts and other agencies, passing them on to attorneys or other staff when needed; prepares affidavits, petitions, complaints, warrants, and abstracts of judgments; checks and reviews information and documents for completeness and conformance with required standards and procedures; composes routine legal documents, as directed; calendars court appearances and maintains case logs for proceedings; prepares files and information for court proceedings; assists with special projects; may do basic research in assisting with development of citations for cases; compiles information for records and reports; composes correspondence; types and/or uses word processing software to prepare reports, documents, letters, forms, and other  items; prepares materials for meetings and conferences; completes a variety of forms and documents; maintains inventories of office supplies and program material; may develop and maintain detailed records of activities and functions; may learn and use on-line, automated software systems for developing program information, records, and legal documents; compiles  data and completes reports required by other government agencies; retrieves historical information from files, records, and computerized information systems; performs administrative support duties, such as assistance with contract review, monitoring contract caseload and monitoring execution of contracts; operates a computer and  uses software packages to maintain complex information and operating records; assists with the development of information requirements for assigned programs and services.

Training and Experience:
Any combination of training or experience that would likely provide the knowledge and skills to successfully perform the listed duties is qualifying.  A typical way, but not required,  to obtain the required knowledge and skills would be:
 
At least three years of responsible office and administrative support work, including experience in a position requiring knowledge of legal terminology and procedures and substantial public contact.
 
 Special Requirements:
 None.

TYPICAL PHYSICAL REQUIREMENTS
Sit for extended periods; frequently stand and walk;  normal manual dexterity and eye-hand coordination; lift and move objects weighing up to 25 lbs.; corrected hearing and vision to normal range; verbal communication; use of office equipment, including computer, telephone, calculator, copiers, and FAX.
 
TYPICAL WORKING CONDITIONS
Work is performed in an office environment;  continuous contact with other staff and the public.