Attorney Services Specialist

Application Process

This position, reports to the Manager, Office of Attorney Services. The salary range for this position, which is commensurate with experience, is $51,000 - $56,000.

Formal consideration of interested applicants responding to this job announcement will begin November 19, 2024, and will continue until the positions are filled. To be considered for this position, candidates must apply online at www.careers.ohio.gov or deliver an application by December 2, 2024, to the Supreme Court of Ohio, 65 S. Front St., Columbus, OH 43215 and attach or enclose all of the following:

1.    Complete application 
2.    Supplemental questions
3.    Resume or CV
4.    Cover letter

Only completed applications will be considered.  In response to your application, this system will send you a confirmation email. Interviews will be scheduled as soon as practical. We will contact you if you are selected for an interview. Please do not duplicate your application and please, no phone inquiries.

Supplemental Information:
The salary range, which is commensurate with experience, is $51,000 - $56,000. Position is eligible to work remotely\: This position may elect to work one remote day per week or receive a commuter stipend each paycheck. Remote work is with supervisor approval.

At-Will Employment
The Supreme Court of Ohio is an at-will employer that seeks to attract, employ, and retain highly skilled and motivated individuals, attempts to maintain staff continuity for the efficiency of its operation, and desires to foster and maintain an ethical, professional, and impartial work environment. Pursuant to Adm. P. 4 (At-Will Employment), no person shall be offered or denied a position of employment with the Court, and no employee shall have the employee's employment terminated based solely upon political party affiliation, political activity permitted under Adm. P. 17 (Employee Code of Ethics), or other partisan considerations. Further, no employee shall have the employee's employment terminated with or without cause unless upon the concurrence of a majority of the Court.

The Supreme Court of Ohio is an equal employment opportunity employer that supports an alcohol and drug-free, and a weapon and violence-free, work environment.

Background Check Information:
The final candidate selected for the position will be required to undergo a criminal background check.  Criminal convictions do not necessarily preclude an applicant from consideration for a position.  An individual assessment of an applicant’s prior criminal convictions will be made before excluding an applicant from consideration.

Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes:

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
• Public Retirement Systems (such as OPERS, STRS, SERS, and HPRS) & Optional Deferred Compensation (Ohio Deferred Compensation)

*Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.

What we’re looking for:
The following qualifications and skills are required for this position:

A High School diploma or equivalent.

At least four years of post-secondary education, job training, or progressive office support work experience, including any combination thereof. 

Experience using Microsoft Office applications.

Experience in a team-oriented, professional environment providing full range of administrative support, including skills to coordinate routine to complex work processes and use independent judgment to organize and prioritize functions. 

Excellent data entry skills, customer service skills, good judgment, attention to detail, and ability to work independently and as part of a cohesive team. 

Demonstrated record of punctuality and dependability.

Ability to understand and implement complex rules, regulations, and policies and to communicate clearly, orally and in writing, in a welcoming, diplomatic, and professional manner.

Ability to prioritize and to adjust to changing priorities and demands as needed, meet deadlines, and handle difficult inquiries and situations, both within and outside the Court, tactfully and patiently.

Ability to discern items that can be handled independently and those that require a supervisor’s attention, including ability to quickly determine subject matter of material and necessary action to be taken in a timely manner.

*Special Requirements\:  This position is regularly exposed to sensitive information and the employee is expected to keep any such information strictly confidential.

The Supreme Court of Ohio is seeking an experienced professional to fill the position of Attorney Services Specialist within the Office of Attorney Services.  The Attorney Services Specialist performs professional and administrative functions within the Office of Attorney Services regarding the regulation of the practice of law in Ohio and enforcement of the regulations for attorney registration and continuing legal education requirements for attorneys and judges pursuant to the rules and regulations governing the bar and judiciary.

What you will do:

The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned. 

Receives, reviews, and assists with resolving routine attorney registration and continuing legal education documents and requests, including but not limited to registration documents. Interprets and applies the Rules for the Government of the Bar of Ohio, regulations, and office policies regarding compliance and enforcement. Enters information into electronic management systems. Uses professional judgment to discern and handle routine processing problems and issues.

Provides guidance to attorneys and judges regarding attorney registration and continuing legal education requirements and deadlines, and other issues related to the regulation of the practice of law. 

Responds to in-person, telephone, and written inquiries from attorneys, judges, sponsors, court staff and justices, and members of the public about attorney registration, continuing legal education, lawyer referral and prepaid legal plans, and related processes overseen by the Office of Attorney Services.  

Responds to inquiries about status of attorney registration documents, continuing legal education requests for credit and attendance, document deficiencies, and decisions of the Commission on Continuing Legal Education.  

Reviews documentation submitted by attorneys to determine whether attorneys are in compliance with applicable rules, processes credit hours submitted by attorneys to cure the attorneys’ past CLE hour deficiencies and prepares appropriate letters to notify attorneys of compliance or noncompliance with CLE rules.  

Enters pending sponsor and attorney applications and other requests for accreditation and credits and enters decisions on those requests into electronic management systems.  Prepares correspondence to appropriate entities and maintains files in accordance with established procedures.

Responds to sponsors’ inquiries about submission of attendance credit for attendees and presenters at CLE activities.  Enters attendance credits in attorneys’ CLE records.  

Generates invoices and receipts and properly accounts for payments.  Prepares bank deposit for submission to the Fiscal Office.  

Processes attorney name change requests by entering information into electronic management systems.

Responds to inquiries about eligibility for exemptions from continuing legal education requirements, processes requests for exemption from continuing legal education requirements, enters decisions in electronic management systems, and prepares written response to attorneys.

Verifies attorney statuses, including information about discipline, registration, and continuing legal education history and compliance record, and updates as needed.  Prepares certificates of good standing, which may include extensive recitation of attorneys’ discipline and sanction record with the Supreme Court.  

Prepares individualized correspondence for attorneys to notify them of their attorney registration and continuing legal education requirements.

Reviews established sponsor applications received in the Office of Attorney.

Reviews routine applications for accreditation from continuing legal education program sponsors to determine if the content meets the requirements of Rule X and its regulations for continuing legal education activities.

Performs general office and administrative duties, including but not limited to typing, filing, copying, proofing, and preparing certifications and reports. 

Other duties and projects as assigned.

Regular, reliable, and punctual attendance is required.