Legal Assistant

Quintairos, Prieto, Wood & Boyer, P.A., a multi-office national firm is seeking a Legal Assistant for our Pensacola, FL Office. This is a full-time position, competitive salary and benefits package offered. 

We are seeking a dedicated and experienced Legal Assistant with a background in insurance defense to join our legal team. The ideal candidate will provide crucial administrative and research support to our attorneys specializing in insurance defense and general litigation cases. This role requires exceptional organizational skills, attention to detail, and the ability to manage a high-volume caseload efficiently. If you have a passion for the legal field and a strong understanding of automotive liability, we invite you to apply.

Responsibilities:

• Assist attorneys in managing Insurance Defense and General Litigation cases from inception to resolution.
• Maintain and update case files, ensuring all documentation is organized and easily accessible.
• Monitor case deadlines and court appearances, and proactively communicate with attorneys to ensure timely compliance.
• Conduct research on relevant laws, regulations, and precedents related to automotive liability cases.
• Prepare legal documents, such as pleadings, motions, and briefs, under attorney supervision.
• Gather and organize evidence, medical records, accident reports, and other pertinent materials for use in litigation.
• Communicate with clients, insurance companies, and opposing counsel as directed by attorneys.
• Assist in drafting correspondence and maintaining client contact records.
• Ensure clients are informed of case progress and updates.
• Prepare and file legal documents with state and federal courts, adhering to jurisdiction-specific rules and procedures.
• Monitor case dockets and calendar deadlines for hearings, trials, and depositions.
• Maintain attorney calendars, schedule appointments, and coordinate meetings.
• Prepare and submit expense reports, invoices, and billing statements.
• Handle general administrative tasks, such as answering phones, sorting mail, and managing office supplies.
• Organize, index, and manage electronic and paper documents.
• Assist with document production, including redaction and Bates numbering.
• Collaborate with attorneys, paralegals, and other team members to ensure the smooth flow of information and tasks within the firm.

Requirements:

• Minimum of 3 years of experience as a Legal Assistant, with a focus on Insurance defense cases.
• Proficiency in legal research and document drafting.
• Strong organizational and time-management skills.
• Knowledge of relevant state and federal laws and regulations pertaining to automotive liability.
• Excellent communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite and legal software (e.g., CaseMap, Legal Files).
• Ability to work independently and handle confidential information with discretion.
• Associate's degree or relevant certification in legal studies preferred.

This Legal Assistant position offers an exciting opportunity to contribute to the success of our legal team and make a difference in the field of automotive liability law. If you meet the qualifications and are passionate about pursuing a career in this area, we encourage you to apply and join our dedicated team of legal professionals. 

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