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Job Description
Speaks Law Firm is looking for a Finance Coordinator to provide entry to mid-level accounting support within the Finance department. This position will primarily be responsible for reviewing and processing client disbursements. This is an on-site position in our Wilmington office and hours of work are Mon-Fri 8:30-5:30. Visit speakslaw.com to learn more about us!
No phone calls or recruiter emails please.
Responsibilities include, but not limited to:
The is a full-time hourly position with competitive compensation depending on experience.
Why work at Speaks Law Firm?
No phone calls or recruiter emails please.
Responsibilities include, but not limited to:
- Ensure timely processing of all disbursements
- Verify that appropriate documentation has been provided for client disbursements
- Reconcile A/R
- Assist with audits as needed
- Ensure tasks are done accurately and timely
- Maintain effective communication with colleagues and clients
- Ensure all client and internal systems are updated to include actions taken and all correspondence
- Process inbound checks
- Weekly audit of check and tender list
- Meet with clients to review disbursement details
- Scan and close out disbursed and rejected files
- Process disbursed checks and create trust ledgers
- Review and process third-party invoices and firm-incurred expenses for accuracy and case relevance
- Match receipts, invoices, and authorization forms to related matters and validate entries before approval
- Monitor aging disbursements
- Verify new and existing vendor payment terms, W-9s, and compliance requirements
- Assist with additional projects as needed and directed
- A minimum of one (1) year of experience in an entry-level accounting or finance role required
- Associates degree or higher preferred
- Prior experience working in a law firm is a plus
- Intermediate level knowledge of QuickBooks & MS Office Suite (specifically Excel)
- Strong attention to detail and the ability to handle and work with confidential information
- Strong time management skills
- Excellent interpersonal and written and oral communication skills
- Excellent organizational and multitasking abilities
- Strong communication and interpersonal skills
- Ability to work in a fast-paced environment with attention to detail and deadlines
The is a full-time hourly position with competitive compensation depending on experience.
Why work at Speaks Law Firm?
- Be an individual contributor to meaningful work.
- Professional growth opportunities.
- A creative and supportive work environment.
- Excellent benefit package including medical, dental, vision, 401k, PTO & parental leave.
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