Court Clerk PCT 2 & 4

Please ensure that you fill out this DPS criminal background check permission form(you must open this in internet explorer to digitally sign). All that is needed is your name, signature, and the date.  

YOUR APPLICATION WILL BE CONSIDERED INCOMPLETE WITHOUT THE TWO FORMS LISTED BELOW: You MUST attach 

•  DPS criminal background check permission form 
• A copy of your Resume

ESSENTIAL DUTIES AND RESPONSIBILITIES

•    Performs receptionist duties, including greeting the public, answering the telephone, providing information, transferring calls, and taking messages, checking downloads, faxes, emails and voicemails.
•    Handles class C misdemeanor tickets and cases, including collecting fines and court costs, recording final dispositions, issuing pre-warrants, warrants and capias pro fines, and entering tickets into the computer.
•    Processes payments at the counter
•    Balances cash drawer with receipts at the end of the day.
•    Issues warrant recalls and processes warrant returns.
•    Processes mail.
•    Drafts and mails correspondence to defendants and/or attorneys.
•    Directs documents to other courts and county offices.
•    Prepares certified copies for outside agencies.
•    Reviews for accuracy documents submitted to the court.
•    Enters and scans all case information into the computer including bond information, dismissals, payments plans, insurance cards, etc.
•    Enters all notes from any contact with defendants into each case the clerk deals with on a daily basis.
•    Schedules proceedings and traffic summonses.
•    Performs filing duties.
•    Schedules weddings to be performed by the judge.
•    Schedules appointments.
•    Assists with deposits and credit card download in the absence of the Court Manager.
•    Prepares credit card payments from the website.
•    Assists Senior Court Clerks with on-call jail work including all aspects of Senate Bill 6

QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE
High school diploma/graduation, or its equivalent.

KNOWLEDGE OF 
Standard office practices and procedures; and principles of customer service. Bilingual is a plus but not a requirement.

SKILL/ ABILITY TO 
Operate computers, especially to perform basic word processing functions; read and understand manuals, codes, and statutes; write letters and other documents; perform basic mathematical functions; make change and balance cash drawer; operate office equipment, such as copy machine and facsimile machine; communicate effectively, both orally and in writing; and maintain effective working relationships with coworkers
and the public.

PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; Use hands to finger, handle, or feel; Reach with hands and arms; Talk and hear. The employee must frequently stand and walk. The employee must frequently lift and/or move objects weighing up to 20 pounds, such as files, stacks of records, or other similar objects. Specific vision abilities required by this job include close vision, and ability to adjust focus.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.