Litigation Legal Secretary

Greenberg Traurig (GT), a global law firm, with locations across the world in 15 countries, has an exciting employment opportunity for you.  We offer competitive compensation and an excellent benefits package along with the opportunity to work within an innovative and collaborative environment.

Join our Team as a Legal Support Specialist in our San Diego office.

We are seeking a highly skilled and meticulous professional who thrives in a fast-paced, deadline-driven environment. The ideal candidate possesses strong problem-solving and decision-making abilities while ensuring efficiency and accuracy in every task. With a dedicated work ethic and a can-do attitude, you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional service. With a client-focused mindset and an initiative-taking approach, you will play a critical role in driving success and anticipating needs. If you are someone who values precision, adaptability, and innovation, we invite you to join our team and make a meaningful impact.

This role will be based in our San Diego office, on a hybrid basis. This role reports to the Business Director.

Position Summary

The Legal Support Specialist provides high-level legal support to a team of attorneys.  Provides a wide range of complex technical, document processing and administrative services in the assigned practice group/department(s).  Demonstrates professionalism, technical savvy and ability to handle multiple priorities and work in an organized, efficient manner at any given time.  The successful candidate will effectively manage all aspects of the professional responsibilities of the assigned attorneys. This role also requires extensive coordination with clients. Flexibility to work overtime as needed. 

Key Responsibilities

• Coordinates creation of legal documents as well as the editing, proofreading and processing of legal documents upon request of assigned attorneys, including correspondence, memoranda, closing documents, or other practice specific documents  

• Maintains legal files (both paper & electronic), organizes and files documents in designated order

• Updates case information, scans and organizes legal files

• Extensive meeting and travel arrangements

• Opening new client/matters with conflicts searches

• Opening and distributing mail

• Time entry using a computer-based billing system

• Handling invoices and billing, correspondence, expense reimbursements

• Maintains email and calendar

• Heavy document production and word processing

• Manages document deliveries and tracks final executed documentation  

• Receives and evaluates telephone calls for supported attorneys, fielding calls and conveying messages as necessary.  Communicates with clients, opposing counsel, courts, and liaisons

• Collaborates and works with Administrative Support Coordinators, Paralegals and other legal support team members where applicable

• Attends team strategy meetings

• Understands firm available resources and leverage most effective resource for desired results

• Assists with overflow work and other special projects as assigned

Qualifications

Skills & Competencies: 

• Comprehension of a variety of legal court documents, including complaints, answers, rulings, judgments, affidavits, motions, appeals, table of contents/authorities, subpoenas, court dockets, reports, memos and correspondence

• High attention to detail, outstanding organizational skills and the ability to manage time effectively

• Excellent interpersonal and communication skills (oral and written), professional demeanor and presentation

• Ability to collaborate well in a team

• Recognize confidential, sensitive, and proprietary information and maintain such information as confidential

• Position also required the ability to work under pressure to meet strict deadlines

Education & Prior Experience: 

• Bachelor’s Degree or equivalent experience is preferred

• Minimum of 10 years of experience, preferably in a large law firm setting

• Established understanding of Labor & Employment practice preferred

• Ability to work independently and within a team required.

• Knowledge of laws, legal codes, court procedures or agency rules of assigned practice group/dept. (ex. State and Federal court filing, including e-filings)

• Experience with e-filing

Technology

• Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies

The expected pay range for this position is:

$44.92 to $54.80 per hour

Actual pay will be adjusted based on experience, location, and other job-related factors permitted by law.  Full time employees may be eligible for a discretionary bonus, health insurance with an optional HSA, short term disability, long term disability, dental insurance, vision care, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, 401K, vacation, sick time, and an employee assistance program.  Additional voluntary programs include:  voluntary accident insurance, voluntary life, voluntary disability, voluntary long term care, voluntary critical illness and cancer insurance and pet insurance.  Commuter and Transit programs may also be available in certain markets.

GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual’s race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.