Financial Specialist 2 (10109450)

The Fiscal Services team supports the Law Offices of the Public Defender's constitutional responsibility through our dedication to the following core values: professionalism, customer service, collaborative communication, integrity, accountability and operational excellence. The role of the Financial Specialist 2 includes:
 

• Create payment vouchers and purchase orders in the SHARE accounting system.
• Knowledge of the Per Diem and Mileage Act and related rules.
• Knowledge of the State Procurement Code and related rules.
• Work with vendors (such as travel agents and hotel management) and employees to coordinate and make reservations for travel accommodations.
• Work with hotel management to negotiate agreements to allow the use of purchase orders (i.e. direct pay agreements).
• Advanced knowledge of standard LOPD fiscal work patterns, facts and information required for work performance.
• The nature of work performed involves routine analysis and specialized knowledge of fiscal department processes.
• The expected outcome of the role is to provide support services for the fiscal division of Law Offices of the Public Defender.
• Knowledge is typically applied in an office environment and/or support role. 
• Knowledge is typically acquired through on the job training and 12-24 months of experience. 
• The incumbent is required to perform a variety of clerical and support tasks in support of the work unit under the guidance and advice from more experienced colleagues and/or supervisor.
• Work performed is governed by detailed fiscal procedures and practices and the incumbent is familiar with the pattern of work. 
• Assisting in the preparation and review of accounting documents and fiscal reports for accuracy, compliance with laws, regulations and accounting procedures and ensure that expenditures are within authorized budgets.
• Possesses a working knowledge of the accounting process and will learn the more technical aspects of governmental accounting and the operating system.
• May be responsible for a segment of the total agency accounting process; assist accountants with accounting problems to assure compliance with accounting manuals and established procedures.
• Work at this level may involve providing work direction and guidance to employees at lower levels. 
• Process invoices by ensuring all invoices are in compliance with the state and department policies and procedures.
• Use tools provided by the department such as CDMS, the Portal, NM Courts SOPA, SHARE, and network drives.
• Monitor contract balances.
• Make deposits.
• Retrieve payments from DFA.
• Review and submit vendor and employee W-9's.
• Archiving, filing, and disposing of invoices.
• Performs related and other duties as assigned.

High School Diploma or Equivalent and one (1) year directly related work experience in accounting, auditing, finance and/or budgeting. Experience in customer service and experience using Microsoft Office suite.