Executive Assistant

Job Opportunity: Personal Assistant to Senior Partner in Uptown Commercial Litigation Firm

Beckham-Portela, a highly respected, fast-paced uptown commercial litigation firm, is seeking an exceptional Personal Assistant to support a Senior Partner in managing a busy desk and overseeing outside business interests. Litigation Paralegal experience is a plus, but world-class organizational skills are a must. This position offers significant compensation, including a performance-based bonus structure, for the right candidate.

Key Responsibilities:

• Manage a highly detailed calendar, scheduling meetings and conference calls (both domestic and international) with internal and external stakeholders, including senior management, consultants, and clients.
• Coordinate domestic and international travel arrangements, including the preparation of visa travel documents when required.
• Handle and organize highly confidential and proprietary information.
• Prepare and reconcile Travel & Expense (T&E) reports in Concur as appropriate.
• Maintain an organized and efficient file management system, ensuring content accuracy and visual organization.
• Reach out to prospective investors and clients.
• Coordinate external events and meetings.
• Ensure deadlines are met and attention to detail is maintained in all aspects of the role.

Qualifications:

• At least 4 years of experience in a similar role.
• Proficiency in Microsoft Office.
• Strong organizational skills and attention to detail.
• Ability to maintain confidentiality and work under pressure to meet deadlines.

Compensation:

• Exceptional salary and benefits package, with performance-based bonuses.