Legal Assistant

About the Company : Founded in 1983, AKAM provides unparalleled knowledge, industry-leading technology, cost-saving initiatives, and the best customer service in the industry to every condominium, cooperative, homeowners association, and investment property we service. From comprehensive financial oversight to operations management, compliance administration, and violation removal, we maximize operational efficiency and value for our clients. AKAM Property Management is a leading property management firm based in Dania Beach, FL, overseeing over 100 homeowner associations (HOAs) and condominium associations across South Florida. We pride ourselves on delivering exceptional financial management, operational excellence, and superior client service.

What we offer: AKAM is proud to be Great Place to Work-Certified™. Learn more about our company by visiting akam.com. Our benefits include several healthcare, dental and vision options, a retirement program, paid time off plans, 11 paid holidays per year, educational reimbursement, transportation discount purchase programs, service, and performance awards – in addition various social and recreational activities.

Position Summary: The Legal Assistant will provide high-level administrative and paralegal support to the General Counsel of AKAM, a leading residential property management company overseeing condominium and cooperative buildings. This role is responsible for assisting with document preparation, contract administration, compliance tracking, and coordination of legal matters across multiple properties. The ideal candidate is detail-oriented, proactive, and thrives in a fast-paced environment requiring discretion, organization, and collaboration with internal departments and external counsel.

Key Responsibilities:

Legal and Administrative Support

• Review, proofread, and organize legal documents including contracts, lease agreements, license agreements, board resolutions, and vendor agreements.
• Maintain and update corporate and property-related legal files, databases, and document management systems.
• Prepare correspondence, memoranda, and summaries for review by the General Counsel.
• Schedule and coordinate meetings, hearings, and conference calls with General Counsel, internal stakeholders, board members, and outside counsel.
• Process and organize mail for the Legal Department.

Contract and Compliance Management

• Assist with contract review, management, tracking, and execution to ensure compliance with company policies and deadlines.
• Maintain a master calendar of contract expirations, regulatory filings, and key legal milestones.
• Support the General Counsel in ensuring corporate compliance with local, state, and federal regulations.
• Help manage insurance claims, litigation files, and communication with external attorneys and adjusters.

Corporate Governance and Board Support

•  Maintain corporate records, meeting minutes, and resolutions for multiple entities.
• Assist in drafting annual disclosure statements, notices, and filings as required by law.

Research and Reporting

• Track and report on open legal matters, claims, and risk management activities.

Qualifications:

• Bachelor’s degree required; paralegal certificate preferred.
• 3+ years of experience as a legal assistant or paralegal, preferably in real estate, property management, or corporate law.
• Exceptional organizational skills with the ability to manage multiple priorities and meet deadlines.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite and legal document management systems.
• High degree of professionalism, discretion, and confidentiality.