Court Association Coordinator

Interested in supporting a dynamic group of superior court judges who are working to improve the administration of justice? The Court Association Coordinator will be uniquely positioned to help the Superior Court Judges’ Association (SCJA) work towards increasing equity and access to justice for all Washingtonians. Learn more about this amazing opportunity below!

Program Area Responsibilities (including but not limited to):

• Prepare for staff regular meetings
• Draft letters and memoranda
• Analyze pending legislation for court impact
• Analyze pending court rules for court impact
• Perform legal research
• Attend two annual conferences
• Assist with and attend Judicial College and other Judicial Education Conferences as needed
• Plan and execute SCJA committee and Board retreats
• Perform follow-up and tasks requested by Board members
• Staff SCJA committees and Board of Trustees
• Prepare budget packets

Reporting to the Court Program Supervisor for the Office of Judicial and Legislative Relations, this position is an expert-level professional that works independently with minimal guidance and supervision on complex issues, research and projects within assigned areas of expertise/responsibility. Work is performed in collaboration with judicial committees, judges and court personnel, and AOC executives and staff. This position may coordinate the work of other professional and administrative staff assigned to perform work for court associations or boards.

Washington Courts Employment Opportunity Administrative Office of the Courts Court Association Coordinator Office of Judicial and Legislative Relations Administrative Services Division

Our Mission: Advance the efficient and effective operation of the Washington Judicial System.

The Administrative Office of the Courts (AOC) is looking for top-performing employees who embody its core values integrity, inclusion, accountability, and teamwork. It is committed to both employee growth and work-life balance.

Our diversity and inclusion efforts include embracing different cultures, backgrounds, and perspectives while fostering growth and advancement in the workplace.

POSITION DETAILS

Job #: 2025-50

Status: Regular, Full-Time

Location: Olympia, Washington

Salary: Range 68: $84,984 - $111,504 per year (DOQ).

Opens: July 31, 2025

Closes: August 21, 2025. AOC reserves the right to close the recruitment at any time but no sooner than seven days after posting.

WASHINGTON STATE RESIDENCY AND TELEWORK INFORMATION

AOC requires employees to reside in Washington State. Any exceptions must be approved. If you are invited to an interview and currently reside outside of Washington State, seek more information about residency requirements from the AOC hiring manager of this recruitment.

This position requires you to be in the office at least one (1) day per week.

Duties

Some of the duties you will perform are:

• Provides direct support services to judges, the SCJA Board of Trustees, and judicial committees; meets with committees and subcommittees to develop materials; prepares minutes, prepares draft materials for committee approval, and handles certain administrative matters as necessary.

• Collaborates with, and may coordinate the work of, other senior court program analysts, court program analysts, or administrative staff assigned to the same court associations or boards.
• Functions as an intermediary between judicial officers, court managers and staff, and the AOC for the exchange of information and the needs for judicial programs.
• Keeps AOC management apprised of projects, issues, and interests of assigned court associations or boards.
• Responsible for identification of potential problems and recommendations for solutions related to judicial programs.
• Manages inter-jurisdictional, comprehensive programs and/or complex/highly technical major projects. Completes research, assessments, and provides recommendations to the designated manager or executive level staff.
• Provides information, assessment, consultation, and recommendations to AOC, courts, and associations within major operational areas (i.e., court performance, budget development, court service delivery, judicial system policy) to achieve consistent, efficient and effective programs and operations.
• Analyzes and evaluates proposed legislation and its probable impact upon project and program goals; prepares briefs on proposed legislation.
• Prepare written reports and may give oral presentations to large groups, both internal and external.
• Performs other work as required.

Salary

• $84,984 - $111,504/year

Qualifications

Relevant experience may substitute for the required education.

• Bachelor’s degree from an accredited college or university or degree in Public Administration, Business Administration, Political or Social Science, or similar field

AND

• Five (5) years of progressively responsible experience in policy, regulatory programs or enforcement, legislative analysis, court administration and/or program development, to include one (1) year or more in a supervisory or lead role and/or managing or directing groups or teams.

A law degree is preferred.

THE IDEAL APPLICANT WILL ALSO HAVE SOME OR ALL OF THE FOLLOWING EXPERIENCE, EDUCATION, KNOWLEDGE, SKILLS, AND ABILITIES

• Must demonstrate expert and proficient level knowledge, skills and abilities in the following areas:
  • Organization and implementation
  • Washington State court programs and policies once assigned
• Possesses specific skills required to perform the identified work at the expected level of performance:
  • Proficient organization and implementation skills.
  • Proficient knowledge of customer and client base related to services and support provided by the AOC.
  • Ability to understand and implement effective problem-solving techniques and communication skills and methods.
  • Proficient knowledge of court administration concepts and techniques of effective program management.
• Possesses project management skills:
  • Effectively identifies potential tasks, activities, resources, and timelines necessary to achieve a clearly stated purpose.
  • Accurately assesses resources necessary to carry out plans and perceives the impact and implication of decisions made regarding resource allocations.
  • Anticipates potential problems as well as opportunities and adjusts plans accordingly.
• Understands basic concepts of collaboration among multiple teams:
  • Able to assess the workload of a team and adjust accordingly.
  • Communicates with cohorts and management to achieve timely work products, address issues, and successfully implement programs and policies.
• Can be relied on to achieve excellent results with little need for direct oversight.
  • Meets productivity standards, deadlines and work schedules.
  • Accepts personal responsibility for the quality and timeliness of work.
  • Clearly understands the courts’ expectations and competently balances those expectations with the expectations of AOC management. Ensures that work products meet those expectations.

Other Information

For more information about the position, to review the job description, application submission requirements, supplemental questions, inquire about benefits, or to apply for the position CLICK HERE TO APPLY!

IMPORTANT INFORMATION

• The workweek may fluctuate depending on workload or agency needs.
• Overnight travel may be required based on business needs.
• This position is not overtime eligible.

The AOC is an equal opportunity employer and does not discriminate based on gender, pregnancy, race, color, national origin, ancestry, religion, creed, physical, mental or sensory disability (actual or perceived), use of a service animal, marital status, sexual orientation, gender identity or expression, veteran or military status, age, HIV or Hepatitis C status, or any other basis protected by federal or state law. Persons of disability needing assistance in the application process, or those needing this announcement in an alternative format, please contact the AOC Human Resource Office, at (360) 705-5337, or fax (360) 586-4409, or via email to Recruitment@courts.wa.gov.

The Washington State Administrative Office of the Courts does not use the E-Verify system; therefore, we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and complete the required employment eligibility verification form upon hire.

SPECIAL NOTE: Before a new hire, a background check, including criminal history, will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the job.
Benefits

More than Just a Paycheck!
Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation.

We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. That's why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.

Read about our benefits:
The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work (e.g. part-time); view the job posting for benefits details for job types other than full-time.

Note: If the position offers benefits which differ from the following, the job posting should include the specific benefits.

Insurance Benefits
Employees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state.

Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses. Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts.

To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website. The Washington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programs.

Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses.

Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction.

The Washington State Employee Assistance Program promotes the health and well-being of employees.

Retirement and Deferred Compensation
State Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems' web site.

Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.

Social Security
All state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system.

Public Service Loan Forgiveness
If you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program.

Holidays
Full-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar year.

Note: Employees who are members of certain Unions may be entitled to additional personal leave day(s), please refer to position specific Collective Bargaining Agreements for more information.

Full-time employees who work full monthly schedules qualify for holiday compensation if they are employed before the holiday and are in pay status for at least 80 nonovertime hours during the month of the holiday; or for the entire work shift preceding the holiday.

Part-time employees who are in pay status during the month of the holiday qualify for the holiday on a pro-rata basis. Compensation for holidays (including personal holiday) will be proportionate to the number of hours in pay status in the month to that required for full-time employment, excluding all holiday hours. Pay status includes hours worked and time on paid leave.

Sick Leave
Full-time employees earn eight hours of sick leave per month. Overtime eligible employees who are in pay status for less than 80 hours per month, earn a monthly proportionate to the number of hours in pay status, in the month to that required for full-time employment. Overtime exempt employees who are in pay status for less than 80 hours per month do not earn a monthly accrual of sick leave.

Sick leave accruals for part-time employees will be proportionate to the number of hours in pay status, in the month to that required for full-time employment. Pay status includes hours worked, time on paid leave and paid holiday.

Vacation (Annual Leave)
Full-time employees accrue vacation leave at the rates specified in WAC 357-31-165(1) or the applicable collective bargaining agreement (CBA). Full-time employees who are in pay status for less than 80 nonovertime hours in a month do not earn a monthly accrual of vacation leave.

Part-time employees accrue vacation leave hours in accordance with WAC 357-31-165(1) or the applicable collective bargaining agreement (CBA) on a pro rata basis. Vacation leave accrual will be proportionate to the number of hours in pay status, in the month to that required for full-time employment.

Pay status includes hours worked, time on paid leave and paid holiday.

As provided in WAC 357-58-175, an employer may authorize a lump-sum accrual of vacation leave or accelerate the vacation leave accrual rate to support the recruitment and/or retention of a candidate or employee for a Washington Management Service position. Vacation leave accrual rates may only be accelerated using the rates established WAC 357-31-165.

Note: Most agencies follow the civil service rules covering leave and holidays for exempt employees even though there is no requirement for them to do so. However, agencies are required to adhere to the applicable RCWs pertaining holidays and leave.

Military Leave
Washington State supports members of the armed forces with 21 days paid military leave per year.

Bereavement Leave
Most employees whose family member or household member dies, or for loss of pregnancy, are entitled to five (5) days of paid bereavement leave. In addition, the employer may approve other available leave types for the purpose of bereavement leave.

Additional Leave
Leave Sharing
Parental Leave
Family and Medical Leave Act (FMLA)
Leave Without Pay

Please visit the State HR Website for more detailed information regarding benefits.

Updated 07-21-2025