Legal Clerk I/II/III

The County of San Luis Obispo is offering opportunities to join our APWA accredited Department of Public Works. The department is a professional team of 300 dedicated staff who serve the residents and visitors of the Central Coast. The Legal Clerk position plays a key role in supporting a wide range of responsibilities and is an important part of our department’s overall success. 

The Legal Clerk covers a broad range of service (see below).

• Research, tracking and processing claims
• Filing, composing and processing legal documents, complaints, briefs and restitution claims
• Proofreading, editing, and checking for grammatical errors on large documents, legal documents, contacts and agreements
• Acting as a coordinator and liaison between counsel, staff and department representatives
• Processing a variety of document requests such as correspondence, agendas, revising policies and procedures, and updating annual documents by proofreading/correcting/ formatting/editing
• Processing legal notices and providing postings to meet Brown Act requirements for Advisory Groups and Committees

• Redacting documents for Public Record Requests and coordinating claims

• Reviewing documents to ensure compliance with the County policies, including the Identity Standards Policy 
• Processing news releases posting on the web and social media
• Entering and editing Board items in County software (Agenda.Net)

Key Qualifications

Research – strong research and investigative skills, with the ability to locate, compile, organize, and summarize large quantities of legal and administrative documents

Word – high level of knowledge with adding footnotes, creating large mail merges, review and adding track changes, creating Table of contents, adding headers and footers, adding section breaks vs page breaks, and using styles

Editing and proofing document – highly experienced with reviewing and analyzing documents for accuracy, extremely detail oriented and well versed with spelling, grammar and legal language

Excel – working knowledge and understanding with tracking and entering data records into a spreadsheet, adding worksheets, naming worksheets

PowerPoint- working knowledge and understanding of editing, converting to Adobe and adding header and footers

Acrobat Pro- demonstrated working knowledge and understanding of editing, adding comments, redacting, adding headers/footers and creating fillable forms

Microsoft - experience with Microsoft 365 collaboration tools, including Microsoft Teams, Planner, Microsoft Lists, SharePoint, Data Sets and Outlook

Agenda.net/ SAP/ NEGOV – demonstrate experience with software or ability to learning new software

Social Media – coordination, research and posting experience is a plus

Two years of clerical experience in a legal office, court or criminal justice system or one year of experience equivalent to an Administrative Assistant III is required.

• Demonstrated legal knowledge related to the processing of legal claims, legal actions and documents
• Ability to maintain confidentiality and professionalism at all times.
• Advanced knowledge and experience with Microsoft Office Suite
• Experience editing, proofreading and checking large documents, legal documents, and agreements for grammatical accuracy
• Ability to collaborate professionally with internal/external counsel, the County Risk Management team and other County departments
• Ability to work cooperatively within a multi-discipline team to meet goals and deadlines while producing a quality work product
• Clear and effective communication skills, both verbal and written
• Self-motivated and proactive approach to completing assigned work, problem solving and taking on new assignments
• High level of computer literacy and ability to learn new software quickly
• Strong organizational skills and ability to work in a fast-paced environment while maintaining attention to detail

Applications, including answers to supplemental questions, must be submitted online by the final filing date.  To apply for this position, click "apply" at the top of this page.  Most County recruitments require you to respond to supplemental questions as part of the application process. We recommend that you review these questions prior to beginning your application.
  
An initial application review will be conducted. Candidates who meet the minimum qualifications and are best qualified will be invited to participate in selection activities which may include online assessments, performance exams, written exams, and interviews.

Final candidates will be required to have an in-depth background review performed before proceeding in the process. Please note that references will not be contacted until the end of the process.
  
If you have questions or would like to discuss the opportunity further, please contact Human Resources at hr@co.slo.ca.us. Confidential inquiries are welcomed.
  
 For further information regarding the County of San Luis Obispo, visit our website at www.slocounty.ca.gov.

Reasonable Accommodation Notice
Federal law requires employers to provide reasonable accommodation to individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment. Please call 805-781-5959 for assistance or e-mail hr@co.slo.ca.us for more information.

Veteran's Preference Points 
If you are applying for employment with the County of San Luis Obispo and you served in the United States Armed Forces, you may be eligible for veteran's preference points as part of the recruitment process. Some dependents and survivors of eligible veterans may also be eligible for preference points.  Click here for more information and to learn how to apply for this benefit.  Please note that Veteran’s credits must be on file with the County of San Luis Obispo Veterans Services Office prior to the recruitment closing date indicated on the job announcement.

Equal Employment Opportunity 
The County is an equal opportunity employer. Objectives are directed toward assuring equal opportunity in selection / promotion, pay, and job assignments. Recruitment and selection procedures have been established to ensure non-discrimination on the basis of political or religious opinions or affiliations, age, sex, race, color, national origin, marital status, disability, sexual orientation or other non-merit factors. In addition, the County complies with the provisions of the Americans with Disabilities Act in hiring and retaining employees. For more information contact the Human Resources Department at (805)781-5959.