Senior Deputy Court Clerk

• People First– Giving priority to others
• Respect– Treating others with courtesy and dignity
• Integrity– Serving with honesty, trust and hard work
• Deliver– Following through on commitments while exceeding expectations
• Excel– Creating an innovative and improving work environment

• Provide departmental support for various areas by assisting with customer service, entering data, providing computer support, resolving problems, and attending municipal court sessions to process paperwork as required.
• Assist the public by retrieving information and files, providing general information regarding the scheduling of court activities, defensive driving, warrants and processing extensions; assists the public in problem solving and research activities.
• Assist with the processing, posting, balancing, reconciliation, and deposit of various payments for court services and citations.
• Provide staff assistance to the Court Administrator/Court Supervisor; prepare periodic reports of municipal court activities; prepare and present staff reports and other correspondence as appropriate.
• Maintain working knowledge and understanding of state laws, local laws/regulations and legal opinions basic to municipal court operations (i.e., Texas Traffic Laws, Texas Criminal Laws, Texas Alcohol Beverage Code, City Ordinance, and Attorney General Opinions).
• Perform various administrative tasks requiring interaction and coordination with departmental staff, Judge, Prosecutor offices and other City departments such as Finance, Police, Fire, Public Works, Animal Control, Environmental Services and other related agencies.
• Perform related duties as required and all other duties as assigned.

• Create Capias, Capias Pro Fines, Bench Warrants, Failures to Appear and Violations of Promises to Appear, for Judge's signature.
• Maintain warrant database and filing system.
• Prepare and mail warrant courtesy notices and other correspondence.
• Steer activities associated with warrant lists for the Allen Police Department, and the Texas Warrant Roundup.

• Schedule cases, summon defendants and witnesses, and prepare case files for court hearings, create and maintain database and filing system for Junked Vehicle cases, Property Hearings, Vehicle Impound Inventories, Animal Seizures, Administrative Warrants, and Emergency Protective Orders.
• Prepare and mail Show Cause Hearing notices and Past Due Violation notices.
• Schedule cases for Trials by a Judge and Jury Trials including summoning juries and preparing trial documents.
• Prepare and submit appeals and transcripts to the Collin County District Clerk's Office.
• Attend municipal court sessions to process paperwork as required.

• Process court appearance bonds, jail cash and surety bonds, time served orders, community service orders, and indigency orders.
• Successfully navigate cases through the Bond Forfeiture process up to and including Judgment Nisi stage.

Education & Experience
  Work requires broad knowledge in a general professional or technical field. A typical way to obtain the required qualifications would be:

• Six (6) months of advanced study or training past the high school equivalency plus two (2) years of relevant experience.

Other combinations of education and experience may be considered.
 
 Certification and Other Requirements

• Valid Texas Class C Driver's License.
• Level I Court Clerk Certification or the ability to achieve within one (1) year of the hire date.

• Must be able to pass required pre-employment screenings, CJIS and fingerprint check, and have the ability to comply with state and federal requirements for Criminal Justice Information Security standards.

Knowledge of:

• City rules, regulations, policies, and procedures.
• Policies, practices, procedures, and legal terminology related to the Court system.
• Modern office practices, procedures, and equipment.

Skill in:

• Establishing and maintaining working relationships with professional and support staff, vendors, the public, and City employees.
• Assessing and prioritizing multiple tasks, projects and demands.
• Providing outstanding customer service and conflict resolution.
• Operating a personal computer utilizing a variety of business software.
• Reading and understanding City, State and Federal rules and regulations.
• Creating, preparing, writing, and proofing reports, documents, and correspondence.
• Working well under pressure and exercise tact in trying situations.
• Effectively communicating in both oral and written format.

Physical Demands / Work Environment:

This list is intended to describe the general nature and level of work being performed; it does not address the potential for accommodation.

• Work is primarily performed in a standard, climate-controlled office setting.
• Requires prolonged periods of sitting, with frequent standing and walking.
• Frequent use of hand and fingers to operate computers and other office equipment.
• Visual acuity to read printed materials and computer screens.
• Verbal and auditory ability to communicate effectively in person and by phone.
• Occasional bending, kneeling, reaching, pushing, or pulling to access materials or equipment.
• Ability to lift 20 lbs. occasionally, 10 lbs. frequently, or negligible weights frequently.
• Ability to operate city or personal vehicle for business purposes.